Senior Payroll Specialist

**Purpose & Overall Relevance for the Organisation**
- Manage and administer the full payroll function of adidas South Africa.**Key Responsibilities**:
**Payroll**:
- Manage the end-to-end payroll function, which includes:

- Managing and setting payroll timelines with key stakeholders.
- Plan, direct, supervise, and coordinate work activities, workload, and distribution of responsibilities between the payroll team members.
- Manage monthly payroll processing for both back office and retail employees on SAP using the payroll checklists.
- Managing the processing of retail hours and overtime from the Eco-time system (time and attendance system).
- Running time evaluation for the full time and part-time payrolls.
- Creating the Bank payment file and encrypting the file
- Responsible for the management, delivery, and support of Global payroll related projects.

**Administration**
- Maintenance of employee personal files and data maintenance in SAP as well as hardcopy files where applicable
- Managing and administering employee benefits and annual changes i.e. Hollard beneficiaries nominations forms, pension fund bi-annual changes, medical aid, car benefits etc..

**Reporting**:

- Generate monthly payroll variance reports during payroll review.
- Generate and reconcile payrolls against supporting documentation (Journals, PDME, Net payment reports) for sign off.
- Create monthly WCA, GL, staff loans, leave provisions reports.
- Monthly submissions to the DoL - UIF declarations.
- Monthly EMP201 submissions to SARS. Which includes mid-year and annual tax year end submissions.
- Monthly payroll reconciliation of 3rd party payments and managing reviews.
- Monthly 3rd party payment summary.
- Quarterly stats submissions
- Annual return of earnings submission (Workman’s compensation) and acquiring of LOGS (letter of good standing).
- Generate EE reports
- Adhoc payroll reports to assist with business requirements.

**System Maintenance**:

- Manage and maintain payroll changes in SAP test environment and Live / Production environment, which includes however not limited to
- SAP annual updates and testing
- Annual statutory tax tables updates and testing
- Annual employee benefit changes and testing, to be ran parallel in testing processes on SAP RHR before moving into SAP production.

**Risk Control**:

- Accountable for maintaining payroll compliance and governance, by maintaining payroll controls.
- Support both internal and external audits. To assist in audit operations and implement audit recommendations.
- Investigate all payroll errors and take appropriate corrective action timeously.

**Policies and Procedures**:

- Ensure that all policies are adhered to according to business requirements within the payroll function.
- Provide specialist input and guidance to policy updates and or the writing of new policies

**Projects**:

- Lead continuous improvement and standardization of all payroll processes and systems.

**QUALIFICATIONS**
- To perform this job successfully, an individual must have completed a relevant qualification and 5+ years Payroll experience (of which at least 2 years should be in a people leader role) in a medium-large organization.

**SKILLS AND ABILITIES**
- The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- SAP payroll experience is essential.
- Accounting knowledge is beneficial.
- Ability to work analytically.
- Ability to communicate effectively in English, both written and oral.
- Attention to detail and ability to work at speed but with accuracy.
- Understand and manage risk with the right sensitivity.
- Utmost confidentially and integrity with a high degree of maturity and professionalism.
- Good administration and organisation skills.
- Ability to monitor outstanding items to ensure closure.
- Good communications skills and ability to interact with all levels within the organisation.
- Ability to take initiative.
- Ability to work independently and proactively whilst leading a team
- Strong computer literacy skills - with advanced excel.
- Ability to work under pressure in an ever changing, demanding environment. Responding appropriately and timeously to internal and external customers.
- Customer orientated, approachable and strong interpersonal skills.

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new an