Faculty Assistant Contract

5 days ago

Cape Town, South Africa iqbusiness South Africa Full time

iqbusiness is seeking to employ a Faculty Assistant on a 12-month contract to collaborate with an international client from our offices in Welgemoed, Cape Town, Northern Suburbs. This is a hybrid role (3 days on-site; 2 days WFH).

**Key Responsibilities**:

- Manage course materials and ensure timely uploads to Salesforce and Canvas
- Order books, simulations, and manage IT tools setup
- Coordinate printing and digital distribution of session documents
- Assist in preparing teaching materials and distributing online content to participants
- Remote support to faculty during classroom and online sessions when required
- Close collaboration with Program Coordinators
- Manage faculty calendars, anticipating scheduling needs, and resolving conflicts efficiently
- Coordinate logistics for internal and external meetings, including scheduling, room bookings, and document preparation
- Assist in client meetings as needed, including recording minutes and following up on action items
- Provide general administrative support and assist with document/database research
- Serve as a liaison between faculty and internal departments to ensure seamless coordination
- Organise complex travel arrangements including flights, hotels, transfers, and visas
- Request phone plan upgrades for international travel when required
- Coordinate guest speaker logistics when required
- Process program and non-program expenses via Concur
- Ensure timely submission of invoices and correct project coding
- Handle invoicing for exception projects
- Upload and organise reading materials and session documents on Canvas
- Follow structured folder naming conventions
- Request copyright permissions via Study.Net for non-client materials
- Ensure all links and resources function correctly
- Ensure accurate recording of faculty activities in Salesforce
- Update session details, assignments, and descriptions
- Create and maintain program folders in SharePoint
- Flag scheduling conflicts to Program Coordinators (PCs).
- Deploy and collate leadership surveys (excluding 360° feedback)
- Manage logistics for leadership and strategy initiatives
- Coordinate with Program Coordinators for participant lists and deadlines.

**Minimum Requirements**:

- 2 - 3 years of experience within an Executive Assistant role supporting multiple Senior Academic Faculty members
- Proven Intermediate technical proficiency in the following:

- MS Office Suite (Word, Excel, Outlook, Teams).
- Digital collaboration tools (Zoom, MS Teams).
- Learning platforms (e.g., Salesforce, Canvas, LMS).
- Ability to manage multiple priorities across geographies, work independently, and deliver to deadlines.
- Demonstrated ability to communicate effectively, both in writing and verbally.

**Skills required**:

- Strong organisational and time management skills
- Attention to detail and ability to multitask
- Ability to work collaboratively as well as independently in a fast-paced environment
- Note: As all business roles require honesty in the handling of or access to cash, finances, financial systems, or confidential information, our recruitment process requires that the following background checks be completed: credit, criminal, ID, and qualification verification._
- IQbusiness is committed to sustainable growth and transformation; we embrace diversity and employ previously disadvantaged individuals._

  • Faculty Assistant Contractor

    2 weeks ago

    Cape Town, South Africa IQbusiness South Africa Full time

    IQbusiness is seeking to employ a Faculty Assistant on a 12 month contract, to collaborate with an international client, from our offices in Welgemoed, Cape Town Northern Suburbs. This is a hybrid role (3 days on-site; 2 days WFH). **About this role** Our client is a leading international business school. The Faculty Assistants support our client's Faculty...

  • Faculty Research Manager

    2 weeks ago

    Cape Town, South Africa Cape Peninsula University of Technology Full time

    Faculty- Applied Sciences- Department- Cape Peninsula University of Technology -> Applied Sciences -> Applied Sciences: Admin- Campus/ Location- District Six Campus - Cape Town, WC ZA (Primary) - Job Type- Contract- Occupational Function- Academic- Number of Positions- 1- Annual Salary Package (incl. Medical Aid rate based on principal member only)- To be...

  • Faculty Research Coordinator

    1 week ago

    Cape Town, South Africa Cape Peninsula University of Technology Full time

    Faculty- Informatics & Design- Department- Cape Peninsula University of Technology -> Informatics & Design -> Informatics & Design Theory- Campus/ Location- District Six Campus - Cape Town, WC ZA (Primary) - Job Type- Contract- Occupational Function- Academic- Number of Positions- 1- Annual Salary Package (incl. Medical Aid rate based on principal member...

  • Faculty Assistant

    1 week ago

    Six Campus - Cape Town, WC ZA (Primary) Cape Peninsula University of Technology Full time R200 000 - R250 000 per year

    DescriptionAdministration and processing of admission, registration, student records, examinations and graduation-related dataAttend to students' staff queries related to the department.Processing of applicationsAssisting with student registration and amendments on ITSIdentification of graduates (pre- and post-graduation)Processing of exemptions and...

  • Online ESL Teacher

    5 days ago

    South Africa / Cape Town, ZA / Port Elizabeth, ZA / Johannesburg, ZA / Durban, ZA The Faculty Full time R120 000 - R180 000 per year

    Join South Africa's Leading Online English Teaching Team – Work from Home Anywhere in RSAAre you passionate about education, ready to make a global impact, and looking for remote work from the comfort of your home?The Faculty, South Africa's trusted leader in online education, is expanding We're looking for dedicated, qualified, and engaging Online English...

  • Faculty Academic Administration Consultant

    1 week ago

    Nelson Mandela Bay, Eastern Cape, South Africa Nelson Mandela University Full time

    **CORE PURPOSE OF JOB**: The purpose of this post is to provide humanising student centred and staff support. Through consultative engagement the position will assist staff and students to solve problems, manage change, improve efficiency and ensure the effective and efficient execution of Faculty Academic Administration functions and functions in the...

  • Faculty Operations Manager

    1 week ago

    Nelson Mandela Bay, Eastern Cape, South Africa Nelson Mandela University Full time

    **CORE PURPOSE OF JOB** - To manage Strategic and Operational Projects in the Faculty of Engineering, the Built Environment, and Technology in support of the Faculty Strategic Plan, Executive Dean, Faculty Executive, and departments. - To provide strategic and operational support - ensuring that University and statutory requirements are followed and that...

  • Office Assistant X9

    6 days ago

    Cape Town, South Africa Cape Peninsula University Of Technology Full time

    Share this job as a link in your status update to LinkedIn. Job Title Faculty Department Cape Peninsula University of Technology > Student Residences > Student Residences Admin Campus / Location Job Type Contract Occupational Function Support / Admin Number of Positions Annual Salary Package (incl. Medical Aid rate based on principal member only) To be...

  • Programme Coordinator: Faculty of Social Work and

    1 week ago

    Cape Town, South Africa SACAP Full time

    SACAP (The South African College of Applied Psychology) is the leading independent provider of accredited Psychology, Counselling, Human Resource Management, Business Management and Social Work qualifications, with all courses grounded in psychology. We have campuses in Cape Town, Durban, Johannesburg, Pretoria and Online. SACAP is looking for a Programme...

  • Program Administration Coordinator Contract

    5 days ago

    Cape Town, South Africa iqbusiness South Africa Full time

    iqbusiness is seeking to employ a Program Administration Coordinator on a 12-month contract to collaborate with an international client from our offices in Welgemoed, Cape Town, Northern Suburbs. This is a hybrid role (3 days on-site; 2 days WFH). The Program Coordinator plays a key role in ensuring that all preparatory aspects of executive education...