Faculty Operations Manager

**CORE PURPOSE OF JOB**
- To manage Strategic and Operational Projects in the Faculty of Engineering, the Built Environment, and Technology in support of the Faculty Strategic Plan, Executive Dean, Faculty Executive, and departments.
- To provide strategic and operational support - ensuring that University and statutory requirements are followed and that activities have an underlying consideration of inclusion, diversity, and transformation.

** KEY PERFORMANCE AREAS**
- To plan, direct, and coordinate the Facultys operations to improve performance, productivity, and efficiency by providing effective methods and strategies, and by assisting the Executive Dean and the Faculty Management Team in:

- Developing, implementing, and evaluating strategic goals and objectives.
- Managing strategic and operational projects identified by the Executive Dean and Faculty Management.
- Developing and streamlining Faculty guidelines and procedures in line with institutional policies, procedures, and rules, including coordinating policy inputs and Faculty guidelines.
- Administering Faculty initiatives and activities.
- Leading the Facultys communication and marketing strategy.
- Managing internal and external engagements.
- Providing administrative and secretariat support within the Faculty, as identified by the Executive Dean or Faculty Management.
- Overseeing and supporting efficient and effective operations across Faculty portfolios and structures.
- Supporting staff development and wellness initiatives.
- Managing workload allocation and timetabling. **
CORE COMPETENCIES**
- **
Knowledge**- Understanding of national and institutional policies and procedures.
- Understanding of the students and staff systems and processes.
- Excellent faculty and institutional knowledge.
- Understanding of academic structures and academic coordination.
- Understanding and knowledge of DHET/CHE policy framework.
- Understanding of the engineering, built environment, information technology, sciences, applied sciences and scientific thinking.
- Understanding of the EBET Faculty Strategy 2030 and Mandela University Vision 2030.
- Understanding of HE financial management and systems.

** Competencies**- Excellent management and organizational skills, facilitating change, leadership, and people management.
- Building interpersonal relationships, building partnerships. Ability to deal sensitively and tactfully with a wide range of stakeholders inside and outside of the University.
- People-centered support service.
- Excellent written and oral communication skills, formal presentation skills, including minute-taking and report writing skills.
- Excellent decision-making, judgement, conceptual thinking, and problem-solving skills. Strong ability to trouble-shoot and pre-empt problems. Initiating action/ Initiative, creativity and innovation, individual leadership.
- Strong work ethics and the ability to motivate and lead staff to adhere to same. Adaptability/ flexibility.
- Resource management.-
- Meticulous attention to detail and a highly developed sense of responsibility.
- Computer Literacy: Proficient in Power BI, MS Word, MS Excel (advanced), MS PowerPoint, MS Outlook, Zoom, and MS Teams.-
- Ability to work independently, take responsibility, and be reliable.
- Excellent planning and organisation skills and be resourceful. **
MINIMUM REQUIREMENTS**
- **
Qualification**:

- A relevant M+4 qualification (Honours or Postgraduate Diploma) in business administration, project management or a cognate field.
- An underpinning qualification in a discipline in the faculty will be advantageous.

** Experience**:

- At least 5-7 years relevant experience inclusive of at least 3-5 years management experience at a Higher Education Institution in which competence has been gained.
- Evidence of successful project management experience in a higher education environment.

** Desirable additional education, and work experience**:

- Understanding of academic structures and academic coordination.
- Understanding and knowledge of DHET, CHE, and SAQA policy framework.
- Understanding and experience in HE financial management and systems.
- Understanding of the research life cycle from proposal writing to publication.