Executive Assistant

1 week ago

Johannesburg, South Africa Affinity International Full time

**Job Summary**:
**Key Responsibilities**:
**Calendar & Scheduling**: Efficiently manage complex executive calendars, coordinate meetings, andarrange travel logistics.

**Task & Project Management in ClickUp**: Organize, track, and monitor tasks and projects in ClickUp, ensuring alignment with team priorities and deadlines.

**Document Management**: Prepare, organize, and maintain documentation, keeping all files accessible and up-to-date.

**Meeting Support**:Arrange meetings, prepare agendas, take minutes, and follow up on action items. Use ClickUp to monitor task progress and ensure completion.

**Research & Reporting**:Conduct research on various topics and compile information into clear, concise reports.

**Travel Coordination**:Plan and arrange executive travel itineraries, accommodations, and logistics, maintaining all details in ClickUp.

**Special Projects**: Assist with ad hoc projects, presentations, and data analysis as needed.

**Qualifications**:
Experience: 3+ years as an Executive Assistant or in a similar role, ideally supporting senior executives.

ClickUp Mastery: Advanced proficiency in ClickUp, including task management, workflow automation, dashboard creation, reporting, and integrations.

Tech Skills: Proficiency in productivity tools like Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, and other project management software.

Communication: Outstanding written and verbal communication skills.

Organizational Skills: Ability to prioritize tasks, manage time efficiently, and maintain attention to detail.

Problem-Solving: Demonstrates initiative, resourcefulness, and a proactive approach to overcoming challenges.

Discretion & Professionalism: Maintains a high level of confidentiality and professionalism with sensitive information.

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