Executive Personal Assistant

7 days ago

Kuils River, South Africa Ackermans Full time

**Job Advert**:
**Qualifications**:
Essential

A Matric certificate or equivalent qualification

Preffered

A relevant qualification e.g. secretarial/ personal assistant/ office administration would be beneficial

**Knowledge, Skills and Experience**:
Good coordinating skills

Proactive and able to work independently

Able to plan ahead and spot potential areas where help may be needed

Basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required)

Able to present themselves and the company in a professional manner

Able to act as the main contact point for all matters relating to the Director.

Strong service orientation

Excellent relationship-building and networking skills

Communicate effectively at all levels both within, as well as outside the company

Able to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances

Excellent time management, planning and organizing skills

Strong “sense of urgency” with regards to everything they do

Accurate, pays attention to detail and is reliable in meeting set deadlines

Able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism

is able to manage confidential information with utmost discretion

Able to be innovative and show initiative experience required:
Excellent verbal and written communication skills (English)

Sound knowledge and experience in managing an Executive’s diary is an important requirement

A minimum of 5 years previous experience in a similar role

Proficiency in all the latest Microsoft packages (Word, Excel, PowerPoint & Outlook)

**Key Responsibilities**:
Managing calendars/diary including the annual company calendar.

Providing a confidential and comprehensive administrative/office support service

Dealing with and responding to correspondence and telephonic queries

Taking and distributing minutes and monitoring progress feedback.

Effectively executing financial administration and the services function through budget set up and expense control.

Organizing functions/meetings and appointments etc.

Compiling and distributing reports and/or presentations.

Timeous and effective organization of travel, local and international.

Filing and record keeping

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