Officer: Vendor Liaison

5 days ago


Germiston, South Africa Motus Corporation Full time

Purpose:
Coordinate relevant orders from dealers, receive invoices from vendor and invoice dealers in an accurate and timeously as per agreed standard operating procedures.

Minimum Requirements:

- Higher Certificates and/or Advanced National (Vocational) Certificates with NQF Level 04
- 1 - 2 years' experience in a similar environment, with Excel skill at an advanced level
- Driver's License

Key Duties & Responsibilities:

- Receive orders from dealers & process on the system & issuing thereof.
- Receive invoices from vendors & process on the system & issuing thereof.
- Part stock card creation and pricing adjustments.
- Assist with all dealer and supplier queries.
- Bi-weekly management reporting, present figures and sales mix etc.

Process & Governance:

- Deliver on agreed performance targets according to set procedures and service level agreements.
- Execute work in line with governance and compliance processes.
- Record and report on work activities to provide timely and accurate information for decision making in area of accountability.
- Attend to the vendor process by issuing order from the dealer to the vendor and ensure that dealer is invoiced.
- Ensure understanding of financial principles for accuracy of financial transactions.
- Following up on debtors, creditors and issuing of credit notes in order to contribute to company financial policies and procedure.
- Issuing orders and invoicing on the relevant system.
- Receive orders form dealers and complete the relevant documentation to provide orders to vendors.
- Receiving invoices from vendor and complete the relevant documentation to provide invoices to dealers.

Finance:

- Execute work activities effectively and efficiently in order to maximise efficiencies and reduce unnecessary delays in achieving goals of the office.

Client/Customer:

- Deliver services and/or products that create a culture which aims to meet or exceed customers' expectations in the business.
- Deliver work activities effectively to satisfy customers.

People:

- Attend learning initiatives to improve work quality and enhance own skills.
- Own and live up to company values.

Behavioural Competencies:

- Client Focus
- Improvement Orientation
- Interpersonal Effectiveness
- Judgement
- Persistence and Tenacity
- Personal Courage
- Planning and Organising
- Results Orientation

Technical Competencies:

- Computer Literacy
- Financial Acumen
- Inventory Management
- Knowledge of parts, components, and material
- Organisational excellence and productivity culture
- Technical Learning
- Uphold Ethics and Values



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