Administrative Assistant

2 weeks ago


Stellenbosch Western Cape, South Africa Frank Consult Full time

**EXPERIENCE AND QUALIFICATIONS**:
At least 2 years of experience in an administrative or financial role.

A relevant degree will be advantageous.

**KEY SKILLS**:
Commitment to meeting deadlines.

Team player with a cooperative mindset.

Strong communication skills.

Attention to detail.

Problem-solving abilities.

Analytical mindset.

Proficient in Excel.

Excellent customer service orientation.

Ability to work with accuracy and efficiency.

**RESPONSIBILITIES**:
**Contracts**:
Capture and submit purchase and sales contracts on the system.

Perform cost calculations on transactions.

Verify the signing of contracts.

Draft manual contracts.

**Billing**:
Invoice creation and documentation storage.

Facilitate transfers to other marketers.

Generate credit notes.

Create and send pro forma invoices.

**Loading of External Invoices**:
Prepare accounts payable invoices for payment (POC).

Load storage invoices and other supplier invoices.

Load transport invoices.

**Miscellaneous**:
Close contracts at the end of February and September.

Perform 6-month reconciliations.

Address minor enquiries/complaints promptly.

Collect necessary paperwork for new debtors and creditors.

**Inventory**:
Complete requests for inventory adjustments when necessary.

**Logistics Admin**:
Generate loading contracts.

Update loads on the dashboard.

Coordinate truck bookings with suppliers and clients.

Generate claims/losses on loads as necessary.

Receive and capture proof of deliveries.



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