Administrator

**About Us**:
We are recruiting an Administrator to join our team, in this role you will be required to ensure that optimum stock levels are maintained, that all goods, perishable and non-perishable are stored under ideal conditions and that maximum security applies at all times, particularly when receiving or issuing goods.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:

- Comprehensive maintenance of all financial control systems.
- Relieve the Catering Manager in his/her absence.
- Ensure that the unit is profitable at all times.
- Handling of cash - completing of sales control sheets correctly, balancing of theoretical and actual sales.
- Dealing with customers - requests for functions, function bookings and complaints.
- Monitoring of daily resale outlet.
- Assist with management of the unit.
- Assist with stock takes - ensure that goods received are checked against invoices for quantity and quality.
- Compile weekly summary of Profit and Loss for the unit.
- Compile all bookkeeping returns required by the unit as per the times stipulated.
- Ensure all bookkeeping returns and trading analysis figures are balanced at all times as and when required.
- Ensure that issues from stores are done according to standardised recipes and recorded on Menutec.
- Compliant with all company’s administrative procedures and staff training as required.
- Assist in managing all cash from change, cash ups, shortages and banking.
- Build and maintain customer, suppliers and client relationships.
- Assist in ensuring that all company’s policies and procedures are complied with.
- Assist with HR and IR issues.
- Attend meetings when required.
- Stay abreast with financial trends as well as best practices.
- Accurate filing of account and financial records. Submit the relevant accurate financial documentation when needed.
- Inform management of any discrepancies.
- Maintain financial operational controls in line and within budgetary requirements.
- Ensure that the asset register is accurately maintained and updated accordingly.
- Ensure that all short payments from clients are followed up and recorded.
- Maintenance of Balance Sheet Recon files.
- Full processing of cash books and monthly bank reconciliations for all companies;
- Monitoring of resale outlets to ensure cash at units account is fully reconcilable;
- General administration and housekeeping of all financial documents for all companies
- Preparation and posting of General Ledger Journals.
- Ensure complete and valid PRS processing to the AX system.
- Preparation of payment requisitions and loading onto respective banks for payment.
- Liaising with Unit Manager/s regarding collection and invoicing of local debtors.
- Assist in debtor collections as required.
- Manage debt collection timeously towards target of maximum 60 days or less.
- May be required to assist with any other duties that may be outside scope of

**Skills and Competencies**:

- Must enjoy practical and methodical work
- Have good communication skills
- Strong financial & business acumen
- Organising and planning skill
- Risk Management skills
- Team player, honest and reliable
- Attention to detail with accuracy
- Innovative approach to business, streamlining systems and reporting
- Strong client and customer service skills
- Cost awareness
- Communication (verbal and written) skills
- Commitment to Excellence
- Initiative
- Productivity and deadline driven
- Cost awareness
- Customer service orientated

**Qualifications**:

- B Degree / equivalent qualification - **advantageous**:

- Minimum matric
- 2-3 years’ experience in a similar position
- Computer Literate: Advance Excel knowledge/skills
- Menutec & My market