Leasing Administrator

1 week ago

Cape Town, South Africa HOTEL JOBS Full time

Leasing Administrator (Apartment Property Portfolio Leases and Contracts) required to support in the Rental Operations of Luxury apartments.

The role is accountable for the delivery of detailed lease database capturing, reporting and communications with all tenants, database with

detailed ownership of property related policies, procedures and templates to ensure compliance and viable outcomes.

**Requirements**:

- Rental / leasing apartments experience is a must.
- Minimum of 3 years’ experience within the property sector playing a strong administrative role and engaging with landlords in a multi-stakeholder portfolio - essential
- Experience as lease or property administrator - highly beneficial
- Active experience in building property related capacity including process, policy, procedure related template development and maintenance - highly beneficial.
- Microsoft Office Suite, particularly: Excel, Outlook, Teams (advantageous), Word
- Contractual Law (advantageous)
- Excellent verbal, written and numerical skills. The duties and responsibilities of the Lease Administrator are listed below, however is not limited to:

- Maintenance of all lease documents, including lease agreements, lease amendments and lease renewals.
- Ensuring that lease documents comply with policies and procedures which have been established.
- Maintaining accurate, complete and up-to-date records for all lease documents and other important information.
- Managing client lease folders by creating cloud folders per policies and standards, uploading all necessary information and archiving old client folders.
- Maintain a detailed understanding of all the clauses, terms and conditions as well as any addendums pertaining to lease agreements.
- Drafting new leases from signed client proposals, using the latest lease template ensuring that information is accurate, special comments are clearly documented as prescribed and are supported by written confirmation from directors.
- Circulate lease agreements for signature by the client, witnesses and client representatives.
- Maintain an intricate knowledge of the pricing structures throughout the organization that relate to all products and services.
- Ensure that all enquiries applicable to lease administration are managed and completed within service delivery time lines.
- Performing credit checks and consulting with the finance department.
- Providing Ops team with feedback on credit checks, after consulting.
- Instructing finance to invoice the client once fully signed leases are received and ensuring that all relevant information is included to enable finance to invoice accurately.
- Ensure that the Sales Analysis is accurate and up to date and reflects all existing office leases.
- Sending out lease renewal reminders within required timeframes.
- Compiling lease history and documentation for leases which are being handed over for collection

Must have own vehicle to travel to different locations

**Salary**: From R15,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Rentals / lease: 3 years (required)

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