Front Office Administrator

1 week ago

Vereeniging, South Africa HRInsync Full time

Medical Receptionist

Location: Vereeniging

**Salary**: R14 000 - R16 000 Cost to company per month

**Purpose**

Medical practice based in Vereeniging is looking for a dynamic Front Office Administrator to join their team.

**Responsibilities**

**Reception**:

- Answering of all calls in a professional, courteous and efficient manner.
- Take messages and ensure they are actioned by relevant person.
- Maintain the issue logbook for all messages and matters that arise on a daily basis.
- Assist with managing the diary - booking patient appointments, communicate billing policy to all new patients.
- Assist with preparing all files for following day’s appointments.
- Welcome patients arriving in a friendly and professional manner, communicate time delays to manage client expectations.
- Assist with checking that all patient details on file are still up to date and obtain new details if relevant.
- Open accounts and capture all relevant information accurately on system for new patients.
- Assist with contacting other doctors to obtain notes and referral letters if needed for a patient’s visit.
- Assist with obtaining patient results and related correspondence (lab results, radiology etc).
- Ensuring patients get the relevant information and forms needed when they need to have an in-rooms procedure or to be hospitalised.
- Providing quotations for all patient procedures.
- Assist patients with authorisations.
- Assist with doctors’ reports, thank you letters (where necessary).
- Keeping track of pharmacy accounts and stock per Doctor.

**Accounts**:

- Bill patients accordingly and collect payment where necessary.
- Accept money (cash or card) write receipts.
- Allocate patient payments.
- Ensure all theatre billings have been completed by the doctor within 48 hours.
- Liaise with the Bureau on patient related queries and assist with debt collection.
- Month end processing.
- Daily banking given to the doctor.
- Maintain Petty Cash.
- Maintain attendance register.

**General**:

- Schedule all admin related appointments with the doctor and the various service providers
- Liaise with contractors such as hospital technical department, IT specialists, Suppliers etc.
- Maintain all supplier contracts and agreements.
- Ordering stock from various places: pharmacies, stationers etc
- Support of various marketing initiatives.
- Assist the doctor with all office admin related tasks.
- Maintaining the CPD register.

**Requirements**:
**- 5-10 years of office administration, experience within a medical practice essential**
- Must have good administration skills

**- Must be able to work on billing software Elixir Live & Goodex**
- Someone who is reliable, relatable, and naturally warm, is teachable, patient, and willing to assist.
- Strong computer (typing) skills and experience with detailed report writing

**- Well spoken in English and Afrikaans essential**
- Matric with admin diploma or additional education and advantage

**- Drivers license and own car essential**

**Job Types**: Full-time, Permanent

Pay: R14 000,00 - R16 000,00 per month

**Education**:

- High School (matric) (required)

**Experience**:

- office administration: 5 years (required)
- medical receptionist: 5 years (required)
- Elixir Live and Goodex: 1 year (required)

**Language**:

- Fluent Afrikaans (required)

License/Certification:

- Drivers License and own car (required)

Work Location: In person

  • Client Services Administrator: Branch Administration

    1 week ago

    Vereeniging, South Africa Assupol Full time

    Description To provide professional first line support to clients and sales support - 1. Render client services- Update client personal details and AIMS notes - Provide correct and accurate advice to clients on products and services (TCF) - Inform clients and update changes to their policy (TCF) - Liaise with relevant departments to gather information to...

  • Administrator

    1 day ago

    Vereeniging, South Africa Pro Speed Auto Full time

    Admin lady urgently needed for motor repair centre Previous experience ordering parts will be a plus Valid drivers a must Available immediately **Salary**: From R7,000.00 per month Ability to commute/relocate: - Vereeniging, Gauteng: Reliably commute or planning to relocate before starting work (required) **Experience**: - Administrative office...

  • Secretary/administrative Assistant

    1 week ago

    Vereeniging, South Africa Rand Water Full time

    **Job Advert Summary**: **Minimum Requirements**: - Grade 12. - 1 years administrative/secretarial experience. - Working knowledge of MS Office including MS Word, Excel, PowerPoint, Access and Internet. - Exceptional communication and customer service skills in a fast paced and high energy environment. **Primary Duties**: The critical functions will...

  • Project Administrator

    1 week ago

    Vereeniging, South Africa Macdonald & Company Full time

    Looking to develop into a project manager? As part of a larger holding of companies, this consulting project management firm is the exclusive service provider to the development company and property fund within the group. A guaranteed pipeline of work then exists which includes small "white-boxing" projects, extensions of malls, conversions of commercial...

  • Operations Office Assistant

    9 hours ago

    Vereeniging, South Africa Rand Water Full time

    A municipal water authority located in Vereeniging is seeking an entry-level employee for full-time office administration. The successful candidate will be responsible for daily administration activities within operations, meeting required standards for efficiency and effectiveness. This role is ideal for individuals looking to start their careers in a...

  • Temporary Secretary/ Administrative Assistant

    7 days ago

    Vereeniging, South Africa Rand Water Full time

    **Job Advert Summary**: To provide a professional, confidential and administration service to the manager and ensure smooth running of the department by providing administrative function **Minimum Requirements**: - Grade 12 or equivalent - Certificate in office administration - Secretarial diploma or recognised qualification in office administration will...

  • New Business Administrator

    1 week ago

    Vereeniging, South Africa Afri-Services Full time

    The New Business Administrator will be assigned to the marketing department and will tender to all administrative tasks in the department to ensure that the team successfully grows the organisation. The duties of the New Business Administrator as reflected is not limited to only these duties and from time-to-time other tasks will be required to be...

  • Safety Officer

    1 week ago

    Vereeniging, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION** The Safety Officer is responsible for all administration, inspection, training, and scheduling of meetings with regards to all safety, health, environmental, and quality functions within the Company. He/she is also responsible for upholding the Laws, Regulations and Practices of the Occupational Health and Safety Act 85 of...

  • Expediting Administrator

    3 days ago

    Vereeniging, South Africa Meldec Trading Full time

    Our client is looking for an Expediting Administrator that will be responsible for the on-time delivery of Radioactive and general equipment through the co-ordination of Utilizing key tools (such as TIMS) and ensuring that relevant Regulatory and Legal reporting and documents are completed in a satisfactory way so dispatching can be carried out efficiently...

  • Care Home Admin

    9 hours ago

    Vereeniging, South Africa Cashbuild Limited Full time

    A community-focused care provider in Vereeniging seeks an Administration Assistant to support the Home Manager with reception, administrative, and finance activities. The role includes ensuring visitors adhere to infection control measures and assisting in organizing home events. The ideal candidate should possess strong reception, organizational, and...