Secretary/administrative Assistant
1 week ago
**Job Advert Summary**:
**Minimum Requirements**:
- Grade 12.
- 1 years administrative/secretarial experience.
- Working knowledge of MS Office including MS Word, Excel, PowerPoint, Access and Internet.
- Exceptional communication and customer service skills in a fast paced and high energy environment.
**Primary Duties**:
The critical functions will include:
- Assist the maintenance Manager in day-to-day activities including coordination and management of meetings and schedules and other general office duties.
- Ensure the Maintenance Manager office is neat and clean to avoid misplacement of documents etc.
- Provide administration support by coordinating meetings including booking of conference rooms,
- Processing, typing, editing, and formatting reports and documents.
- Serving of refreshments etc. as and when required.
- Keep Maintenance Manager diary up to date.
- Handling of incoming/outgoing mail.
- Maintain a filing system. Ensure system is accessible to Maintenance Manager and handling of all aspects pertaining to the filing system at a high level.
- Taking of messages for the Maintenance Manager and liaison of internal and external customers as well as always maintaining good relationships with customers and staff.
**Knowledge**:
- Good Secretarial knowledge
- Good Office administration
- Accurate typing
- Minute taking
- MS Office
**Skills**:
- Computer
- Accurate typing skills
- Good interpersonal skills
- Ability to communicate well at all levels
- Effective administrative and organizing skills
- Exceptional documentation control skills
**Attitude**:
- Administrative flair
- Integrity
- Loyalty
- Confidentiality
- Telephone etiquette
- Good customer service orientation
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