Office Admin Assistant

1 week ago

Durban, South Africa Scorpion Legal Protection (RF) Pty Ltd Full time

_**PURPOSE OF THE POSITION AND KEY RESPONSIBILITIES**_

The purpose of this position is to provide a complete support function to all branch staff, assisting with all administrative

duties. Key Responsibilities include, but are not limited to the following:
**Client Liaison**

Greet clients and attend to queries in a friendly and professional manner.

**Telephone Management**

Direct incoming calls and take telephone messages.

**Data Capturing**

Capturing of Bills on Pinnacle.

Update details on the database.

**Diary Management and**

**Other Administration**

Book appointments, make travel arrangements, and handle other admin duties.

**Reporting**

Prepare weekly and monthly reports

**Positing**

**Translation**

Assist with translations of calls with members

**Indexing**

Attending to the digital indexing of correspondence
- **MINIMUM REQUIREMENTS AND GENERAL WORKING CONDITIONS**_

**Education**

Must have Matric (Grade 12); and

Any other administrative diploma/certificate (advantageous)

**Experience**

Previous experience in customer services environment (advantageous)

Previous experience working in a law environment (preferred).

**Other**

Must be computer literate (basic); specifically, MS Word, Excel and Outlook

Intermediate typing (must).

**General working conditions**

Regular office environment and no health and safety risks involved.

No travel involved.
- **PRE-REQUISITE COMPETENCIES**_

**Knowledge Competencies**

Product knowledge (advantageous)

**Skill Competencies**

Administrative skills

Analytical thinking ability

Attention to detail

Computer literacy (basic)

Time management skills

**Behavioural Competencies**

Administrative orientation

Computer systems orientation

Customer service orientation

Information seeking

Stress tolerance

**EMPLOYMENT EQUITY**

**Please note that the employment of family relatives is strictly prohibited.**

**PROTECTION OF PRIVACY**

**Scorpion Legal Protection is committed to protecting your privacy. Your information will be used properly, lawfully, securely and transparently for the purpose of recruitment processes. Scorpion Legal Protection has implemented appropriate technical and organisational information security measures to help keep your information secure, accurate and current.**

**Job Type**: Permanent

**Salary**: R9 732,00 - R14 004,00 per month

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)

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