Office Administrator/receptionist

7 days ago

Somerset West, South Africa AECI Full time

Reception/Switchboard - Greet walk-in clients and/or visitors and ensure they are comfortable whilst waiting for their scheduled appointment; greet, welcome and ensure guests are comfortable whilst waiting for their scheduled appointment; notify company personnel of arrival of visitor; direct or escort visitors appropriately to specific destinations when requested to do so; operate switchboard for all AECI Plant Health sites by answering the telephone professionally, screening or forwarding calls, providing information and taking messages or scheduling appointments.
- Front Desk Administrative Duties - Book, maintain and manage boardrooms for all sites; assist with ordering of food and refreshments for meetings upon request; file and maintain records; collect, sort, distribute, prepare mail, messages and courier deliveries locally and internationally; source best prices for stationery, groceries and cartridges including placing of orders for the non-stock items and assume control and maintenance thereof; assist with ad hoc duties.
- Petty Cash Handling and Management - Responsible for all petty cash disbursements; summarising petty cash expenses, reimbursements, claims, disbursements, etc to ensure payment amounts, records and supporting documents are correct with zero discrepancies; prepare reconciliation to be submitted with request for reimbursement.
- Finance Duties - create purchase requisitions on ERP system (Syspro/SAP), capture weekly payments and create supplier payment records on Standard Bank Business Online Banking.
- Data Capturing - capture data in MS Excel for various departments as required.

**Qualifications & Experience**:

- Minimum educational requirement Grade 12
- Certificate or diploma in office administration or relevant field.
- Certificate or diploma in telephone etiquette advantageous.
- Minimum 3 years’ administrative experience or experience as a front line Receptionist with proven efficiency in operating a multi-line switchboard.
- Previous sourcing and procurement experience advantageous.
- Must be well presented with a positive attitude whether over the phone or in person
- Must be professional, service orientated, open-minded, friendly, careful and diligent, empathetic and patient and always in control of emotions and actions.
- Ability to capably deal with customers and queries in a courteous and professional manner.
- Ability to operate a switchboard effectively and efficiently using professional telephone etiquette.
- Must be bilingual in both English and Afrikaans due to the nature of the company’s customer base.
- Knowledge of SHEQ Management Systems requirements/standards advantageous.
- Proficiency in MS Office (Excel/Word/PowerPoint and Outlook).
- Knowledge of ERP systems (Syspro/SAP) is a prerequisite
- Knowledge of Business Online bank platform (e.g. Standard Bank Business Online Banking) and basic numeric proficiencies is required.
- Must be structured and able to prioritise duties and able to work under pressure.
- Ability to analyse situations accurately and exercise good judgement in taking effective action.
- Ability to establish and maintain co-operative working relationships with clients, management and all employees.
- Ability to work in a multi-disciplinary environment.
- Know the importance of being confidential and discreet with company information
- Customer service orientated

  • Receptionist/office Administrator

    2 weeks ago

    Somerset West, South Africa Crowe RMA Full time

    An accounting firm in Somerset West is looking for a receptionist and general office administrator. **Criteria**: - English and Afrikaans literate - Excellent communication skills - Computer literate - Detail oriented - Willing to take responsibility and learn new skills - Multitasking and time-management skills, with the ability to prioritize tasks -...

  • Receptionist

    7 days ago

    Somerset West, South Africa Helderberg Personnel Full time

    Well established, concern based in Somerset Westh as an immediate vacancy for a Front-line Receptionist with a valid drivers license. receptionist - Answering of busy switchboard - Client liaison - General administrative support to the HR department and all other departments as required - Typing of general correspondence - Arrange Travel itenary - Maintain...

  • Receptionist

    4 days ago

    Somerset West, South Africa Ace Dental Full time

    Job Opportunity: Dental Receptionist Are you a dynamic, organized, and friendly individual with sober habits to join a vibrant team in a rewarding environment? Our reputable dental office is seeking an receptionist to play a crucial role in ensuring our operations run smoothly. Position: Dental receptionist Location: Somerset West, Cape Town **Job...

  • Receptionist/administrator

    1 week ago

    Somerset West, South Africa MFC Holdings Full time

    Our car dealerships in Somerset West have a vacancy available for a young (25 - 35yrs) Reception / Administrative person. **Requirements**: - Prior experience as a receptionist in the Motor Industry: 4-5 year’s minimum. - Prior accounting background within an admin department - Good computer skills - Microsoft (various packages), Evolve & IAL (preferred...

  • Receptionist

    2 weeks ago

    Somerset West, South Africa Sheek Hair Full time

    RECEPTIONIST / SALON MANAGER Our well-established company is looking to appoint an receptionist to join our expanding Marketing department in Century City. This position involves a great deal of multitasking and requires a considerable sense of responsibility. The applicant should have excellent interpersonal skills and the ability to work with individuals...

  • Receptionist

    1 week ago

    Somerset West, South Africa Helderberg Personnel Full time

    My client, a leader in the Agricultural Industry, has an opportunity for a dynamic receptionist to join their highly dynamic team in their Somerset West office **Responsibilities**: - Welcome guests and offer refreshments - Answering calls, taking messages, and handling correspondence - Handling poster administration - Reviewing SAQ’s (self-assessment...

  • Receptionist

    2 days ago

    Somerset West, South Africa Sitari Property Sales Full time

    The Sitari Property Sales team is looking for a competent Receptionist to join the team situated outside of Somerset West, within **Sitari Country Estate**. Sitari Country Estate is an award-winning property development in the Western Cape and offers an iconic selection of prestige, premium and luxury apartments, village and country homes, country plots, as...

  • Medical Receptionist

    1 week ago

    Somerset West, South Africa Helderberg Personnel Full time

    My client, a well-established, medical practice based in Somerset West, is seeking to employ an experienced Medical Receptionist. medical receptionist **Education and Experience**: - Grade 12 qualification - A Secretarial or a tertiary qualification will be advantageous - Medical Reception experience is essential - Knowledge of medical terminology,...

  • Receptionist - Waterstone

    4 days ago

    Somerset West, South Africa Intercare Group South Africa Full time

    **ABOUT** Intercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are. Intercare...

  • Receptionist/admin

    7 days ago

    Somerset West, South Africa Nōa Nail And Beauty Bar Full time

    Job Summary: We are seeking a polished and organized receptionist to join our team at Nōa Nail Bar. As the first point of contact for clients, the receptionist will play a vital role in delivering an exceptional customer experience, managing bookings, and assisting in daily administrative tasks. Key Responsibilities: - Greet and welcome clients warmly,...