Senior Secretary

2 weeks ago

Johannesburg, South Africa Cockatiel Full time

We are looking for Senior Secretary for a **3 months contract** to provide administrative support to the Senior Manager.

**KEY RESPONSIBILITIES**
- Filing of correspondence on a daily basis and creating new files.
- Compile and consolidate monthly, quarterly reports, as and when required.
- Ensure that reports are submitted one week before the date of submission by Informing / reminding the relevant managers.
- Replenish stationery as and when required.
- Reconcile petty cash book on a weekly basis by ensuring that receipts are recorded accurately and effectively, as, and when required.
- Ensure that the monthly Cost Centre (CC) reports are obtained from Finance and submitted to Managers.
- Ensure that petty cash float is kept at maximum level.
- Make national and international travel arrangements as and when required - including travel documentation, car hire, conference bookings, immunizations and foreign currency.
- Coordinate office functions/meetings as and when required by the Senior Manager: Supply Chain Management Unit.
- Book venues for meetings/presentations on a regular basis.
- Arrange equipment’s [laptop, proxima etc] for meetings or presentations as and when required.
- Book parking for visitors and the Senior Manager:

- Supply Chain Management Unit when attending meetings outside the office.
- Schedule appointments and meetings - diarize these for the Senior Manager on a daily basis.
- Answer incoming calls, take messages screen, and channel the calls to the relevant personnel on a daily basis.
- Attend to queries and complaints received from customers, councilors, public and internal staff where possible or divert calls to relevant officials.
- Take minutes and type minutes within 72 hours of the meeting.
- Maintain a level of confidentiality on all correspondence.
- Capture and process invoices on SAP, as and when required.
- Obtain a monthly telephone summary from IT for the department.

**JOB REQUIREMENTS**

Essential qualifications and experience:

- Grade 12 (NQF 4)
- 6 months secretarial certificate
- 2 years’ experience in secretarial environment.
- Experience in Microsoft Office packages
- Municipality experience

**Job Type**: Contract
Contract length: 3 months

**Salary**: R20,800.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (required)

**Experience**:

- Secretarial: 3 years (required)
- SAP: 3 years (required)
- Microsoft Packages: 3 years (required)

  • Senior Secretary

    2 weeks ago

    Johannesburg, South Africa Cockatiel Full time

    Our client in the municipality is looking for Senior Secretary(3 months temp) to provide administrative support to the Senior Manager: Human Resources. **KEY RESPONSIBILITIES** - Filing of correspondence on a daily basis. Creating new files. Compile and consolidate monthly, quarterly reports, as and when required. - Ensure that reports are submitted one...

  • Senior Secretary

    1 week ago

    Johannesburg, South Africa Cockatiel Full time

    To provide administrative support to the Senior Manager: Human Resources. **KEY RESPONSIBILITIES** - Filing of correspondence on a daily basis. - Creating new files. - Compile and consolidate monthly, quarterly reports, as and when required. - Ensure that reports are submitted one week before the date of submission by Informing / reminding the relevant...

  • Senior Executive Secretary

    2 weeks ago

    Johannesburg, South Africa Dante Personnel Full time

    Gauteng, Johannesburg CBD Reputable transport company in Johannesburg is looking for a Senior Executive Secretary to join them **Minimum requirements**: - Matric or equivalent qualification - Relevant certificate or diploma in Finance / Accounting / Secretarial will be an advantage - Fluency in MS Office 2000 (MS Word, MS Excel, Ms Powerpoint) - At least...

  • Senior Commercial Competition Secretary

    1 week ago

    Johannesburg, Gauteng, South Africa Hire Resolve Full time R900 000 - R1 200 000 per year

    Job Title: Senior Commercial SecretaryJob Description:We are seeking a Senior Commercial Secretary to support our executive team and assist in managing day-to-day administrative tasks related to commercial operations. The ideal candidate will have previous experience in a similar role and be able to handle multiple priorities in a fast-paced...

  • Senior Manager: Governance

    3 days ago

    Johannesburg, South Africa Absa Group Full time

    Senior Manager: Governance & Secretarial Join to apply for the Senior Manager: Governance & Secretarial role at Absa Group Job Summary To develop tactical governance and secretarial strategy and delivery plans, formulate associated practice and to ensure operational implementation and adaption across a single practice methodology, governance and delivery...

  • Company Secretary

    4 weeks ago

    Johannesburg, South Africa Secondments Full time

    Bachelor of Laws (LLB)8 - 10 years experience in legal governance and compliance of which 5 years should be as a company secretary in a large organisation.The Company Secretary should have demonstrated experience in corporate governance, risk management and internal controls management.The candidate must be a senior professional with managerial experience.

  • Company Secretary

    4 weeks ago

    Johannesburg, South Africa Secondments Full time

    Bachelor of Laws (LLB) 8 - 10 years experience in legal governance and compliance of which 5 years should be as a company secretary in a large organisation. The Company Secretary should have demonstrated experience in corporate governance, risk management and internal controls management. The candidate must be a senior professional with managerial...

  • Assistant Company Secretary

    2 weeks ago

    Johannesburg, South Africa Nedbank Full time

    Job Family- Risk, Audit and Compliance - Career Stream- Company Secretarial - Leadership Pipeline- Manage Self: Professional **Job Purpose** - To ensure compliance and governance of relevant Nedbank Group sub committees and domestic subsidiary companies to legislative requirements and to mitigate risks to the bank. **Responsibilities**: - Provide...

  • Senior Legal Secretary

    2 weeks ago

    Johannesburg, South Africa Nutun Full time

    Explore legal secretary opportunities in Johannesburg, a major hub for legal professionals. This role involves administrative tasks, document preparation, and client communication within law firms and legal departments. Legal Secretary / Paralegal – Y C R Bothma & Jooste Attorneys Location: Parktown North, Gauteng R Posted today Job Description Proficient...

  • Senior Executive Secretary

    2 weeks ago

    Johannesburg, South Africa Bridge Personnel Concepts Full time

    **JOB REQUIREMENTS** - The ideal applicant will possess the following: - _ - ** Matric or equivalent qualification**: - Relevant **certificate or diploma in Finance / Accounting / Secretarial** will be an advantage - ** Fluency in MS Office 2000** (including but not limited to **Word, Excel and Power point)**: - At least **7-8 years relevant secretarial /...