Facilities Coordinator

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Coordinating cleaners and cleaning services;
- Overseeing the compilation of cleaning schedules and ensuring that the cleaning service is executed according to needs;
- Overseeing the ordering of cleaning materials and stock management;
- Ad hoc audits of stock to ensure compliance and correct use;
- Managing productivity and quality throughout the different internal departments;
- Ensuring facilities are in an acceptable and working order at all times and loading work orders where applicable;
- Continuously monitoring the condition of facilities and conducting weekly audits in this regard;
- Managing client requests and enquiries regarding repairs and coordinating with the relevant parties;
- Coordinating the sourcing quotes for repairs and approvals of repairs within environments in line with the procurement policy;
- Overseeing/coordinating the execution of minor work requests within the environment;
- Assisting with the continuous monitoring and reporting of contractors' service levels;
- Assisting the Facilities Manager in all aspects of the facilities' services;
- Supporting the Facilities Manager with external contacts as needed;
- Representing the Facilities Department in inter-departmental meetings to support and facilitate communication and action between Departments;
- Coordinating all Facilities activities;
- Providing administrative support to the Facilities team;
- Data analysis of weekly reports;
- Following up on actions based on various team projects.

Job Requirements/Pos Vereistes
- Minimum NQF 5 qualification relating to Facilities Management;
- Three years' experience in Facilities Management;
- Knowledge of building management and Facilities maintenance operations;
- Knowledge of Microsoft Office (MS Excel, MS Outlook, MS Word, MS PowerPoint);
- Strong interpersonal skills;
- The ability to provide excellent customer service;
- A valid driver's license.

Recommendation/Aanbeveling
- Financial exposure, specifically in procurement processes;
- Knowledge of maintenance management software (Planon);
- Experience of facilities management in an educational institution;
- The ability to work in a team environment;
- High organisational skills for managing multiple projects simultaneously;
- The ability to perform and manage technically complex projects using independent judgement and personal initiative;
- Building strong internal and external relationships using effective verbal and written communication skills;
- Recognising and acting on opportunities, with the ability to be agile when the situation warrants;
- Working independently without regular direct supervision.

  • Facilities and Infrastructure Administrator

    2 weeks ago

    Stellenbosch, Western Cape, South Africa Herotel Full time

    Applications are invited for the **Facilities and Infrastructure Administrator **position to be based in **Stellenbosch or Worcester, Western Cape.** **PURPOSE OF THE ROLE**: The purpose of this role is to provide Administrative and Facilities Management support to the business with a strong focus on the administration of facility lease and barter...

  • Head Of Engineering And Facilities

    3 weeks ago

    Stellenbosch, South Africa Intellistaff Full time

    Area / Location Franschhoek, Cape Town Role Overview Head Of Engineering and Facilities A luxury hospitality group renowned for sophisticated escapes and unique guest experiences is offering an exciting opportunity for a dynamic, solutions-driven individual. This role requires an efficient professional who thrives in fast-paced, evolving environments and is...

  • Facilities Manager

    4 days ago

    Stellenbosch, South Africa PROTEA HOTEL STELLENBOSCH Full time

    The successful incumbent will be responsible for, but not limited to; - Respond and attend to guest repair requests. Communicate with guests/customers to resolve maintenance issues. - Perform preventive maintenance on tools and kitchen and mechanical room equipment, including cleaning and lubrication - Visually inspect tools, equipment, or machines....

  • Logistics Coordinator

    4 days ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    Our client is a beverage company that focuses on the sales and distribution of beverages to the local and export market. An exciting career opportunity currently exists for a Logistics Coordinator at their Klapmuts office in the Western Cape. The position is predominantly focussed on inbound logistics and inventory control, ensuring that there is sufficient...

  • Research and Training Coordinator

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Maintaining an optimally functioning laboratory working environment through managing facilities, instrumentation, stocks, cold storage, etc., and ensuring compliance of students, interns and research assistants with good laboratory practice. - General laboratory maintenance, such as composing, reviewing and updating standard operating...

  • Biostatistics Unit Coordinator

    6 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte The job description entails a wide variety of functions relating to organising, coordinating and monitoring activities of the Biostatistics Unit, including: - Administrative coordination for MSc Biostatistics and PhD Biostatistics;- Coordinating the biostatistics consultations;- Maintaining the monitoring database of Biostatistics consultation...

  • Coordinator: Commuter Student Communities

    4 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Support Structures and Systems**: - Developing support structures, systems, and facilities for commuter students. **Community Integration and Coordination**: - Enhancing value-driven management in the CSCs. - Integrating commuter students' campus experience with residential students. - Using clusters to bridge faculties and communities. -...

  • Receptionist/ Office Coordinator

    1 week ago

    Stellenbosch, South Africa Graduate Placements Full time

    Our client, situated just outside Stellenbosch, is looking for a proactive and professional Receptionist / Office Coordinator who will be the first point of contact for customers, service providers and employees visiting the office. You will also be managing daily office operations, ensuring the smooth running of the office and all associated facilities....

  • Study Coordinator

    2 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Ensuring compliance with ethics (HREC) regulatory requirements, GCP, standard operating procedures (SOPs), and sponsor requirements;- Establishing and maintaining knowledge of relevant study and site related regulatory requirements;- Producing satisfactory regulatory and other required reports and associated documentation in accordance with...

  • Front Desk Coordinator

    2 weeks ago

    Stellenbosch, South Africa Bebeecustomer Full time

    Welcome to a new role that offers an opportunity to excel in providing exceptional customer service. Job Description: As a Front Desk Coordinator, you will be the first point of contact for our guests. Your friendly demeanor and strong communication skills will ensure that every guest feels welcome and valued. Responsibilities Acknowledge guests with...