Billing Administrator

2 weeks ago

Cape Town, South Africa Inospace Full time

**Key Responsibilities**:
Billing Administration
- Prepare, process, and distribute all monthly client invoices for rental, services, utilities, and other recoveries.
- Conduct pre-billing checks to ensure accuracy before distribution.
- Capture and allocate all property-related receipts across Cape Town and Johannesburg portfolios.
- Analyse utility expenses and operating recoveries to confirm accuracy of charges.
- Reconcile recoverable expenses (repairs, maintenance, services) against invoices.
- Process and import utility costings (municipal accounts, internal meter readings, third-party data files) into client billing and statements.
- Attend to client adjustments during the trial balance review process.
- Process monthly debit orders where applicable.
- Maintain accurate records of all invoicing transactions.

Lease Administration (MDA/MRI)
- Interpret and capture new leases into MDA/MRI, ensuring correct recurring billing setup.
- Update system with renewals, amendments, addendums, and terminations in a timely and accurate manner.
- Liaise with the the different team members to ensure all lease-related billing is up to date and consistent with contracts.
- Ensure all client and lease files are current and compliant.
- When required follow up with clients for outstanding documentation (e.g., FICA).
- Assist clients in resolving complex billing or lease-related queries.

System & Data Integrity
- Perform MDA/MRI clean-up activities as instructed.
- Ensure accuracy and continuity of data input to support reporting and compliance.
- Maintain transparent audit trails for all billing activities

**Requirements**:
**Competencies & Attributes**
- Strong attention to detail with high accuracy.
- Ability to interpret lease and billing documentation.
- Proficiency in MDA/MRI or similar property management/billing software.
- Strong organisational skills and ability to work to tight deadlines.
- Clear and professional communication with tenants and internal teams.
- Analytical and problem-solving orientation.

**Minimum Requirements**

**Qualifications & Experience**
- Minimum 3 years’ experience in billing or finance administration, preferably in a property or services environment.
- Experience with MDA/MRI or similar systems advantageous.
- Sound understanding of billing processes, reconciliations, and utilities management.
- Intermediate to advanced Excel skills.
- Must be South African Citizen
- Must be willing to work Office based in our Cape Town CBD branch

**Benefits**:
Basic Salary

Provident Fund and Group Risk cover (post probation)

Bachelor’s degree in Accounting or Finance (CIMA either completed or in progress advantageous)

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