HR & Payroll Administrator

1 week ago

Midrand, South Africa Effective Sales and Merchandising Full time

**Job description**

HR/ Payroll administrators will act as the first point of contact to merchandising employees and external partners for all HR related queries. As a priority, merchandising administrators will handle the majority of employee documentation, including contracts, recruitment paperwork and starter packs.

HR/ Payroll administrators are also responsible for part of the payroll function and collects and reviews timekeeping information, updates employee numbers, personal information, and hours on the payroll. They are also responsible to report disciplinary issues, leave and/ or absenteeism to management and calculates uniform and other deductions.

**Key Skills And Competencies**
- 2-4 years HR Admin and/ or Payroll Admin experience
- Be able to work autonomously and remain calm under pressure.
- Well versed in MS Office Word, Excel, Outlook, etc.
- Passionate, a can-do attitude, decisive, positive.
- High levels of accuracy and attention to detail.
- Very strong admin skills.
- Strong communication, directional and motivational skills.
- Enjoys dealing with several different tasks, people, objectives concurrently.
- Capable of meeting deadlines and handling pressure.
- Flexible and not scared of change.
- Learns new processes or systems fast and with ease.
- Problem solving skills - especially in crisis situations.
- Team player.
- Strong reporting skills.

**Responsibilities**

Some of the duties will include:

- Assist in onboarding new employees by gathering and checking contract and personal information paperwork received from the employee and/or manager.
- Create employee folders on OneDrive and file all relevant paperwork.
- Assist to schedule performance reviews into the managers diary.
- Maintain documentation for HR requirements e.g., staff files, warnings, employment equity, leave forms, sick notes, work schedules, etc.
- Ensure accurate information is supplied to payroll to ensure employees are loaded / removed from the payroll.
- Follow correct disciplinary procedures and action when needed.
- Assisting in the request for payslips and UIF documentation.
- Resolve any payroll related queries.
- Gather all timesheets for the previous month and accurately calculate the employee’s hours worked for the month.
- Manage the employees’ leave and absenteeism by reporting the information to their respective managers and HR department.
- Update all relevant departments and payroll with any changes such as staff changes, resignations, manager rotations, etc.
- Follow the termination/ resignation process when an employee resigns or has been terminated due to disciplinary action.

**Job Types**: Full-time, Permanent

**Experience**:

- HR/ Payroll Admin: 2 years (required)
- Microsoft Office: 2 years (required)

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