Executive Assistant

2 days ago

Johannesburg, South Africa Harmony Home Buyers Full time

**Executive Assistant (Full-Time) — Real Estate Team**

We’re a small but seasoned real estate team (7+ years in the business) looking for a Full-time Executive Assistant who can help keep things running smoothly behind the scenes. We need someone sharp, organized, and personable—someone who’s just as comfortable handling spreadsheets and systems as they are having the occasional friendly phone conversation.

**Who This Role is For**:
You’re organized, tech-savvy, and thrive on bringing structure to chaos. You’re reliable, resourceful, and quick to figure things out when challenges pop up. You communicate clearly in excellent English—both written and spoken—and aren’t afraid to take initiative. This is more than an admin role; we’re looking for a true right-hand who can help manage our team, buyers, and contractors with confidence.

If you’re looking for a long-term position where your attention to detail and organizational skills will truly make a difference, keep reading.

**Key Responsibilities**:

- Daily KPI tracking and data entry
- Light data analysis and reporting
- Occasional calls to potential buyers (NOT cold calling)
- CRM management (Podio experience is a plus)
- Bookkeeping and QuickBooks entry
- General admin and operations support
- Must have at least **two monitors/screens** and **fast, reliable internet**

**Disposition & Sales Support**:

- Assisting with the sales/disposition process for properties in our inventory
- Speaking with potential buyers (no cold calling), understanding their needs, and building long-term relationships
- Coordinating with contractors for site visits and property walk-throughs
- Scheduling and managing showings or inspections with buyers, contractors, or agents
- Helping maintain buyer lists and ensuring follow-up is consistent and timely

**Schedule**:
Monday to Friday — 9:00 AM to 5:00 PM EST

**We're Looking for Someone Who Is**:

- Extremely organized and detail-oriented
- A natural problem-solver who takes initiative
- Comfortable with multitasking and shifting priorities
- Experienced with tools like QuickBooks, CRMs, Google Workspace, etc.
- Excellent with written and verbal communication
- Comfortable on the phone when needed
- Able to keep data clean, clear, and actionable

We're excited to find someone who wants to grow with us and take ownership of this role. If that sounds like you—**we can’t wait to meet you**.

Pay: R140,00 - R200,00 per hour

Expected hours: 40 per week

Application Question(s):

- What has you interested in this role? Be specific :)

**Language**:

- English fluently or extremely well? (required)

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