Personal Assistant

Our Client, a Global, Corporate Financial Services Management Consulting Firm, seeks a Personal Assistant to join their operations team.

This role directly reports to the COO, CEO and CFO. As a Personal Assistant you will be accountable for providing support to the COO, CEO and CFO, whilst administrating the daily office operations.

**Your main tasks and responsibilities will include, but not limited to**:

- Personal Assistant to the COO, CEO and CFO with a strong focus on managing their diaries and calendars.
- Prioritising matters, set up meetings, sending reminders.
- Organizing catering, when necessary, limited personal tasks and any other administrative tasks that help the executive perform their job.
- Providing administrative support to the Senior Executive Team.
- Making travel arrangements for the Senior Executive and Consulting team.
- Acting as the point of contact among executives, employees, and other external partners.
- Responsible for the smooth running of the office including purchasing and maintenance arrangements of day-to-day office supplies and equipment and maintaining office services and suppliers contracts.
- Ensure general neatness and sanitization within the office is managed and maintained. Keeping record of office expenditure and liaise with finance regarding expenses.
- Manage relationships with vendors, service providers, and landlord and ensure that all requirements are managed and maintained according to relevant SLAs.
- Planning, strategizing, and coordinating of all social events within the company throughout the year e.g., venue co-ordination, invites, accommodation, transport arrangements, liaise with service provider, itinerary, travel.
- Communication to employees in relation to company events, campaigns, online calendar and strategy sessions.
- Manage the process around company gifts, including coordination and logistics around the delivery of the gifts.
- Management and coordination of all courier requirements (SA & UK).
- Coordinate with IT department on all IT related issues.
- Maintain and update the register of all assets, i.e. IT Equipment, office furniture and ergonomic equipment.
- Provide administrative support and assistance to the business and internal teams (Training, Operations, People & Culture, Finance, etc.)
- Excellent Grade 12 results with strong preferece for a degree or secretarial / PA diploma.
- At least 3 to 5 years working experience in a personal assistant and office management or administrative role with a proven track record of success.
- Experience with International Travel Arrangements including VISA Applications, Accomodation and Logistics.
- Be well-organized and energetic and can manage daily tasks effectively.
- Strong attention to detail.
- Have Excellent computer skills and a high degree of proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
- Exceptional Afrikaanse and English, verbal and written communication skills.
- Act with discretion and confidentiality.
- Is able to work in a dynamic environment where one day never looks like another.
- Is enthusiastic in their approach to their work.
- Has a hands-on approach and is not afraid to roll up their sleeves and get stuck in.
- Regards themselves as a high performer.
- Works well under pressure to meet the operational team objectives.
- Is sociable and enjoys interacting with others, both at work and at social events.
- Works well independently and in a team.
- Must have own car and drivers licence and must be available 24/7 to assist the Executive Team.

During the interview process, you will meet with both People and Culture representatives and Executives. A critical aspect of the interview process will be determining whether our Client will be a good fit for you and your career aspirations, so please come prepared with any questions you may have.