Project Administrator

5 days ago


Sandton, South Africa Isilumko Staffing Full time

**Purpose of the job**:
To provide effective support to the Project Controls department, with projects in Mozambique.

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The Project Administrator will be responsible to Render an effective professional administrative service to the Project Controls Manager and his team.

**REQUIRED OUTPUT: FUNCTIONAL**
- Organizing of meetings, making full use of MS Outlook facilities.
- Maintaining diaries and routing of enquirer and requests.
- Track tasks to ensure deadlines are met
- Track tasks to ensure deadlines are met
- Consolidation of reports
- Support and assist Cost Controllers and Invoice Administrators to prepare monthly cost reports and Accruals
- Support and assist the Manager Project Controls on ad hoc administration deliverables
- Utilize SAP to support the project team on various administration issues such as time-writing and travel.
- Support and assist in coordinating the change control process and ensure that all documentation is available
- Support and assist in updating SharePoint and ensuring that documents are filled correctly
- Other administrative duties

**REQUIRED OUTPUT: GENERAL** (Overall objectives/Key Areas of Performance)
- Ensure work is completed as planned.
- Resolve work obstacles and issues positively and quickly.
- Build stakeholder relationships in order to understand their needs.
- Comply with all Project Controls Procedures and Standards
- Basic understanding of Project Administration
- SAP and MS office experience.
- Project a positive image of the department.
- Develop and maintain effective working relationships with managers and peers.

**Personal Attributes**:

- Time management and deadline driven.
- Attention to detail
- Ability to work under pressure
- Assertiveness
- Ability to work in a team.
- Effective time management skills
- Maintain a good follow-up system
- Excellent organizational skills
- Good communication skills
- Ability to communicate effectively at all levels, internally and externally
- Ability to work under pressure and with time constraints
- Ability to take initiative
- Self-starter

**Job Requirements**:
**QUALIFICATIONS AND CAPABILITIES**
- Grade 12 or equivalent
- Document management Diploma (wish)
- Computer literate (SAP, MS Office including Outlook, Word, PowerPoint and Excel)
- At least 3 years’ experience in a Project cost administration / Document control role



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