Purchase Order Clerk

2 weeks ago

Cape Town, South Africa SFG ENGINEERING SERVICES (PTY) LTD Full time

Support the Company Group operations by producing Purchase Orders on **Pastel Evolution** according to the cost comparison schedule, quote, service, or contract details as submitted by the company buyer, correctly allocating the correct project code, cost code and details of the service or items being purchased.
- Submitting produced purchase orders to the finance department as required for checking, approving, and releasing.
- Accurate reviewing of submitted documents in support of requests for producing a purchase order.
- Identifying and addressing any errors, deviations or non-conforming submissions received with the responsible buyer in a clear and detailed manner to resolve these efficiently.
- Accurately capturing and processing the details on the received quotations in the **Purchase Order on Pastel Evolution,** ensuring the correct allocating of project and cost codes.
- Communicating with the relevant responsible person in the finance department to ensure the codes are correct.
- Amending of Purchase Orders when variations or supplier re-allocation is required.
- Interact with Finance Department for Purchase Order approvals and payments.
- Ensure minimum queries and amendments to Purchase Order processes.
- Sharing of Procurement Administration tasks such as scanning documents onto the server or accurately filing hard copies of documents in files.
- Ensure the purchase order is in time signed off by the responsible finance department manager.
- To assist the Procurement Department, achieve its objectives, through good teamwork and the sharing of administrative tasks with other procurement administration staff.
- Maintaining supplier documentation on file and on **Pastel,** including supplier intake documents.
- Presenting suggestions and ideas to improve efficiencies and processes in the procurement administration process.
- Through good teamwork support the Procurement Administration section with all administration responsibilities including checking invoices, scanning documents and filing documents on the server or in hard copy in files.
- **Must have PASTEL system experience - not negotiable**

**Please send an Updated CV and a copy of ID with certificates when applying**

**Job Type**: Permanent

**Salary**: R1,000.00 - R1,001.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

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