Executive Personal Assistant

2 weeks ago

Boksburg, South Africa Ellahi Consulting Full time

**About the Employer**: A Well established Logistics organization

**Location**: Boksburg, Johannesburg
- Gauteng

**Salary**: Approximately R484 000 pa (maximum)-Depending on experience and qualifications

**Job Function** : Provide personalised administrative and secretarial support in a well-organised, timely manner to the Executive Team of a well established Logistics company.

**Supporting Executives**:

- Executive VP
- VP: Freight
- VP: Finance
- Executive: HR
- Executive: Commercial
- Executive: IT

**Qualifications required**
- Matric
- Diploma or related experience

**Skills and experience required**
- Strong analytical skills.
- Valid driver’s License and own vehicle.
- Work well under pressure, adhere to deadlines and be a self-starter.
- Must take ownership of the position, be dedicated and innovative.
- Excellent communication skills.
- Sound experience of telephone etiquette and hospitality.
- Meeting of deadlines and planning.
- System knowledge -Microsoft Office
- Quality work output with attention to detail.
- Interpersonal skills.
- Ability to work under pressure.
- Stress tolerance
- Event and travel management
- Proofreading Skills.
- Experience in taking of meeting minutes.
- Excellent time management skills.
- Excellent written and verbal skills.

**Key performance areas**
- Provide general and administrative support to the Executive: Vice President and direct reports to contribute to the effective and efficient functioning and service delivery.
- Provide overall secretarial and governance services, originating and distributing minutes of meetings, preparation of documentation, official letters, and communication.
- Organizing, synchronizing and maintaining multiple computerized diaries by planning and scheduling meetings and teleconferences.
- Enhance the productivity through the day to day management of Executives diary and screening of calls.
- Manage and arrange all corporate events and functions.
- Maintaining confidential information.
- Act as first point of contact for incoming visitors, guests and clients ensuring that they are professionally welcomed and that refreshments are provided timeously.
- Co-ordinate international and domestic travel for the company and for the staff as required by arranging and facilitating all travel bookings including the administrative management thereof.
- Booking and preparing meeting rooms including organising refreshments.
- Create a positive experience and atmosphere through the professional engagement with both internal and external contracts, including dealing with direct enquiries in a courteous manner.
- Preparation of Exco and Board documentation and distribution thereof
- Any ad hoc administrative function relevant to the job that may be required.

**Salary**: Up to R484,000.00 per year

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