Financial Administrator

1 day ago

Cape Town, South Africa Social Places Full time

**About us**:
Social Places is an award-winning marketing technology agency based in Century City, Cape Town. Since 2015, we have developed proprietary marketing and CRM software that enables our clients to manage their digital ecosystem seamlessly across multiple platforms from a single dashboard. Operating in 49+ countries, we are proud to serve some of the world’s largest franchise brands.

Our team of 60 talented and driven professionals thrives in a dynamic, flexible work environment. As we continue to scale globally, we are looking for ambitious individuals to join us on this journey.

**About the role**:
The Financial Administrator will support the finance team by performing daily accounting and administrative tasks, ensuring the accurate processing of invoices and financial transactions, maintaining accurate financial records, and assisting with reporting and audits. This role plays a key part in the smooth operation of both accounts receivable and accounts payable functions.

**Key responsibilities**:
**Accounts receivable**:

- Process customer quotes and invoices accurately and timely.
- Process customer credit notes as needed.
- Prepare cash receipts for processing and allocation.
- Perform account reconciliations in a timely and accurate manner.
- Manage collection efforts, follow up on outstanding amounts, and manage related functions.
- Maintain and update customer contracts and related documentation.

**Accounts payable**:

- Process expense requisitions and reimbursements for staff and departments.
- Review, code, and process supplier invoices accurately.
- Perform monthly supplier account reconciliations.
- Conduct data entry related to accounts payable transactions.
- Review and reconcile any invoice discrepancies.
- Address and respond promptly to supplier queries.
- Complete supplier documentation as required.
- Ensure all supplier contracts and agreements are stored securely and kept up to date.

**General & administrative support**:

- Provide support in preparing financial reports (monthly, annual, and budgets)
- Assist during audits, ensuring all documents and records are properly filed and accessible.
- Maintain digital and physical filing systems for financial documents.
- Assist the Financial Manager with day-to-day financial administration and ad hoc tasks.
- Respond to client queries relating to invoices and statements.
- Support with inter-company invoices and allocations.
- Perform other administrative duties as needed, including completing forms and general office support.

**Requirements**:

- Diploma/degree in accounting or CIMA part-qualified
- Minimum of 2 - 3 years of experience in a similar financial administration role
- Knowledge of accounts receivable and accounts payable processes
- Proficiency in MS Office (especially Excel); experience with accounting software (e.g., Sage, Xero) is an advantage.
- Strong attention to detail and accuracy in data processing
- Good organizational and time management skills
- Effective communication skills with colleagues, customers, and suppliers
- Ability to work proactively, manage multiple priorities, and meet deadlines.

**What we offer**:

- Opportunity to work on exciting and challenging projects.
- A collaborative and supportive work environment.
- Continuous learning and professional development opportunities.
- Flexible working hours.
- 18 leave days per annum.
- 36 days sick leave in a 3-year cycle.
- 1 Extra Annual leave day on each work anniversary.
- 1 Cake Day for your birthday (per year).
- 1 Wedding Day.
- 1 Pet Day.

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