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Financial Administrator

2 weeks ago

Cape Town, South Africa HR Studio Full time

**We're looking for**

A Financial Administrator who will play a vital role in ensuring the smooth operation of our clients financial activities while also supporting administrative functions.

**Who are you?**
- Strong attention to detail and accuracy in handling financial data and administrative tasks.
- Excellent communication skills, both verbal and written, for drafting SLAs and correspondence.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Basic understanding of accounting principles and financial processes.

**What's the role?**

**You will be responsible for**:
**Finance Functions**:

- Manage monthly invoicing.
- Conduct regular reconciliations of financial transactions and revenue collection.
- Administration of customer information (invoicing correctly, on time and in line with SLA's).
- Generate and issue invoices to clients accurately and in a timely manner.
- Process payments and maintain payment records.
- Assisting with banking (loading of payments, sending proof of payments, downloading statements for accountants and monthly bookkeeping, etc).
- Preparing monthly management accounts and financial performance metrics for the joint CEO's.
- Ensure compliance with financial regulations and company policies.
- Assisting with Polish and South African banking, in line with security and management policies.
- Manage banking relationships, transactions, and compliance efficiently.

**Administrative Functions**:

- Assist with drafting and documentation for Service Level Agreements (SLAs) with clients.
- Manage SLA expiry dates to ensure renewals can be completed on time.
- Assisting with customer queries on Zendesk - our customer help desk
- Assisting with general administrative tasks along with the rest of the admin team.
- Maintain organized records and documentation related to finance and administrative activities.
- Assist in managing office supplies and inventory to ensure availability for smooth operations.
- Support with scheduling and coordinating meetings, appointments, and travel arrangements for team members.
- Provide general administrative support such as data entry, filing, and correspondence handling.
- Assist in the onboarding process for new employees, including paperwork and orientation activities.
- Handle team flight bookings, ensuring budget adherence and smooth arrangements.
- Conduct thorough KYC checks, gather documentation, and maintain records for compliance.
- Draft, review, and execute NDAs, ensuring clarity and compliance.

**Boxes to tick**
- Matric
- Tertiary education in Finance, Accounting, Business Administration, or related field.
- Previous experience in a similar role in finance or administration is preferred.
- Proficiency in financial software and tools (e.g., QuickBooks, Xero, Excel) for reconciliations, invoicing, and financial reporting.