Executive Assistant

2 weeks ago

Johannesburg, South Africa Tsebo Group Full time

**About Us**:
Become the pivotal support pillar in providing extensive administrative and project support to our CEO, Finance Director, HR Director, and the entire TFS office. We're seeking a dedicated colleagues who exudes professionalism, diplomacy, tact, and discretion. You will play a vital role by ensuring a proactive approach to compliance and corporate governance.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:
**Your Day-to-Day responisbilities will included but not limited to**:

- Diary Management for the Leadership team: Includes daily liaising, organizing short notice meetings, and ensuring meetings are confirmed.
- Handle all travel bookings - tickets, hotel reservations, and more
- Be the go-to point of contact for various stakeholders.
- Manage sensitive information distribution, assist in finance & procurement tasks, and ensure proper documentation.
- Minute management and distribution across identified stakeholders
- Oversee the office space for Leadership team and ensuring it's tidy and well-prepared.
- Manage stationery orders and refreshments.
- Be the Onboarding champion for key and senior management roles appointed in Tsebo Facilities Solutions
- Show adaptability and handle tasks in support of Tsebo Facilities.
- Boost Tsebo Facilities Solutions’s image through deliberate actions.
- Support as an Onboarding champion for new key and senior colleagues in Tsebo Facilities Solutions

**Behavioral Gold Stars**:

- ability to work with mínimal supervision.
- Exemplary work ethic & self-motivation.
- Maintain utmost confidentiality.
- Display professionalism at all times.
- Customer-first attitude.

**Skills and Competencies**:
**Skills & Traits to Shine**:

- Outstanding communication skills
- Mastery in relationship management
- Excellent organisational planning and time management
- Innovative and team driven spirit
- Attention to detail and structured approach
- Ability to work within a matrix environment

**Qualifications**:

- Minimum Grade 12 education.
- Administration and or Secretarial qualification
- Must be proficient with MS Office packages: Outlook, Word, Excel, and PowerPoint.
- D356 & Travel IT experience is a bonus.
- Ability to type at a fast speed and with high accuracy.
- Familiar with standard office practices and policies.
- Minimum of 2 years secretarial/PA experience to C-suite Leaders.
- Thrive in fast-paced environments.

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