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Company Secretarial Administrator

2 weeks ago

Midrand, South Africa Vodafone Full time

**.**:
**When it comes to putting people first, we're number 1.**

The number 1 Top Employer in South Africa.
Certified by the Top Employer Institute 2024.

**Role Purpose/Business Unit**:
To provide company sectorial administrative support to the Vodacom Group Company Secretariat (including Vodacom South Africa and all subsidiaries)

**Your responsibilities will include**:

- Maintenance of all statutory records for all statutory entities, in digital format and where applicable, in hard copy format.
- Filing of annual returns to CIPC, including the conversion to XBRL.
- Lodgement of all changes to company information with CIPC including but not limited to: appointment of directors, auditors and company secretaries; and amendments to memorandums of incorporation.
- Preparation of all resolutions required to lodge changes to company information with CIPC.
- Prepare all the “paper” AGM notices for all subsidiary companies and ensure appropriate execution thereof.
- Support Finance team in attaining approval and signature of annual financial statements in a timeous matter.
- Preparing resolutions for the declarations of dividends and financial assistance in respect of subsidiary companies, in accordance with the Companies Act requirements, and liaising with FinOps in order to ensure compliance with the solvency and liquidity requirements.
- Supporting the digitising of current and historical statutory records.
- Arrange for and co-ordinate formation of companies, deregistration and liquidation of companies.
- Assisting with minute taking, compilation of board packs and and board meeting management, where required.
- Manage trust administration and provide guidance with regards to set up of trusts.
- Ensure a smooth annual statutory audit process by independent auditors.
- Manage compliance with all Vodafone statutory systems and reporting, including the Diligent (BluePrint) platform. Day to day administrative and statutory duties.
- Assist with the management of the budget and related departmental accounting process.
- Ad hoc duties and project work from time to time.
- Raise the profile of the company secretarial and governance functions in Vodacom / Vodafone
- 10 years of relevant company secretarial experience.
- Strong organisation skills
- Meticulous attention to detail
- Ability to work under pressure
- Excellent English communication skills
- both oral and written
- Excellent understanding of the Companies Act and CIPC processes

**We make an impact by offering**:

- Enticing incentive programs and competitive benefit packages
- Retirement funds, risk benefits, and medical aid benefits
- Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies

Closing date for Applications**:29 January 2025.**

The base location for this role is **Midrand, Vodacom Campus.**

The company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates, and values diversity & inclusion.