Legal Secretary: Commercial
2 weeks ago
3yeas
- Electronic Diary Management (Outlook)
- Prepare and complete time sheets and capture time on CMS/Aderant
- Keeping track of attorney time records and billing and keep track of daily and month WIP in relation to time and fee budgets
- FICA compliance (writing all FICA requests to clients, doing initial FICA research and completing KYC forms as far as possible, collection of data and documents from clients, sanctions and PEP screening, researching client ownership structures and drafting organograms, collating FICA information and documents and uploading on FICA system, monitoring outstanding information and dealing with client queries)
- Advanced formatting assistance and some Dictaphone typing
- Weekly outstanding reports (payments from client and report to accounts department once a week)
- Ordering stationery
- Review cell phone account monthly and allocate calls to matters
- Provision of full secretarial support
- General administrative office duties attend to office service provider's invoices/statements and arrange for payment
- Advanced ability to format commercial legal documents fast and accurately
- Formatting briefs, pleadings and other legal documents
- Handling administrative work associated with instructing and briefing counsel and experts
- Filing of legal documents
- Correspondence with clients
- Minute Taking
**Qualifications and Experience**:
- Matric plus qualification
- MUST HAVE experience with FICA and Billings this is imperative
- Min 3 years previous experience in Commercial law as a Senior PA
- Dictaphone typing with a fast accurate typing speed
- Microsoft Office Word
- Microsoft Office Excel
- Microsoft Office PowerPoint
- XpressDox
- (typing dictation)
- Aderant Express Time (capturing fee earners time, monthly billing against budget, time against budget)
- CMS (billing and invoicing)
- Internet Explorer
- Billback (printing and calls allocation)
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