Business Co-ordinator

**Business Co-ordinator**
at Greifer Steel Manufacturers CC (“GSM”)
Wilbart, Germiston (border Edenvale/Bedfordview, Gauteng)

**About GSM**

BEE Level-Four SME. Operating since 2005 with well-equipped workshop. Staff complement of ten, across both factory and offices. Professional, strategic management team. United, spirited team enjoys family-like workplace atmosphere.

With specialised coded welders (in mild steel and stainless steel tig welding) on hand, GSM’s Vision is top quality product/deliverables, with solid customer-facing service delivery.

**About the Role**

Stable steel fabrication business seeking confident, well-spoken individual to be face and backbone of business. Will work hand-in-hand with Director of Operations (“DoO”) and Director of Finance (“DoF”).

**Role requirements_: _**
- Maintain knowledge of company standards incorporated in fabrication designs
- Submit accurate time and material estimates
- Address all RFQs within applicable deadlines
- Engage with customers/suppliers whilst assisting with work order completion
- Screen and answer incoming calls
- Maintain minimum order stock levels across all supplies
- Minimise costs and wastage, through ongoing review and prompt corrective action
- Update accounting software system (“AS”) item listing for new/existing items
- Maintain company’s Chart of Accounts
- Maintain an orderly accounting and up-to-date filing system
- Oversee employee timekeeping to ensure accurate timesheets are generated in support of payroll reports submitted to DoF
- Assist with preparation of required staff-related documentation and correspondence
- Compile draft external (and internal) communications, for DoO/DoF review and sign-off
- Perform customer
- and supplier-related tasks, inter alia: o Maintain existing/new relationships o Create new and update existing accounts on AS o Negotiate quoted supplier costs, where too high/priced out-of-market o Perform regular costing reviews across all items and update AS accordingly o Submit customer quotations/supplier purchase orders via AS; post DoF/DoO approval o Follow up monthly and weekly on open/unconverted quotations and unmatched purchase orders respectively o Prepare required supporting documents for credit note processing by DoF o Maintain accurate cash receipt book entries for ad hoc cash received from customers with prompt deposit thereof with DoF, for capturing onto AS o Match sales
- Perform below customer
- and supplier-related tasks, if so requested: o Generate sales and supplier invoices on AS from signed delivery notes o Generate credit notes on AS from relevant supporting paperwork o Generate customer statements on AS o Ensure timeous receipt of incoming funds and follow up on overdue accounts o Facilitate for prompt release by DoF of ad hoc amounts due for payment
- Maintain full responsibility for detailed, accurate and complete management of: o sales and purchases psts/mailboxes o all files saved onto PC/server, in line with agreed folder management structure o IT backups executed, per agreed frequency therefor o regular cleaning and overall safeguarding of all IT devices
- Performance-manage appointed Office Cleaner
- Assisting DoO/DoF with personal administration (including diaries, travel, etc.)
- Tag, monitor and update company’s fixed asset labels in support of Fixed Asset Register amendments
- Perform procedures and submit accurate, complete year-end stock take reports to DoO/DoF
- Action all ad hoc requested marketing-related tasks
- Perform ad hoc admin/accounting/office
- or production-related tasks/functions

**_Required_**
- English language fluency (written and spoken)
- Effective written and verbal COMMUNICATION skills
- Natural affinity for attention to DETAIL
- Data entry and record-keeping experience
- STRONG analytical and numerical abilities
- Application of ADVANCED Excel tools in compiling data analyses and records
- Administering IT-related troubleshooting with ease and efficiency
- High aptitude for cyber-safety risk identification, with mitigating practices promptly implemented
- Thorough research skills using Google Chrome/Microsoft Edge/otherwise
- Work independently and in a team
- Manage multiple tasks simultaneously
- With role being finance-orientated, a clean criminal record

**_Desired_**

**What you can expect from GSM**
- Factory, with admin offices and formal reception
- Working hours are Mon-Thur: 07H30 to 16H30 and Fri: 07H30 to 13H30
- Overtime may be needed (sometimes last minute, although irregular in nature)
- Permanent full-time post, with standard three-month probationary period applicable
- Basic CTC package: R 180-240k/annum (experience-dependent)
- Ad hoc travel reimbursements, as applicable
- Commission potential for new clients secured

**Opportunity available at GSM**

Placement required soonest possible, to allow for solid grounding/handover by exiting employee.

Albeit it may seem like we expect a significant amount from you,