Conference Coordinator I in The Conference Office, Division of Residential Operations

Rhodes University

Makhanda, Eastern Cape

Permanent

Posted **09 June 2025** - Closing Date **13 June 2025**

**Division**

**3001 - Residential Operations**

**Minimum experience**

**Entry Level**

**Company primary industry**

**Higher Education**

**Job functional area**

**Administrative**

**Salary**

**R401 952 - R401 952 per annum**

**Conference Coordinator I**

**Conference Office, Residential Operations**

**The Department**

Rhodes University has a diverse range of conference venues that can cater to all conferencing needs. The University is situated in Grahamstown in the Eastern Cape, which is almost equidistant from the major centres of South Africa. This unique part of the country has a lot to offer conference delegates.

Added to this, it can also fulfil most accommodation and catering needs associated with conferences. Our conference and meeting facilities offer a wide range of modern technology and amenities to suit requirements, including expansive tiered theatres which seat up to 420 delegates. Our venues all have high-quality AV, supported by an expert in-house team. Our dedicated team of conference professionals provides full support for the conference administration and delegate accommodation booking. Due to its ideal location and diverse facilities, Rhodes University is the perfect place to host a conference.

**Main Objectives**

To provide a support mechanism and structure that enables a comprehensive and efficiently administered profit-making sector to the University through the media of conferences, events, and any other related matters.

**The Requirements**
**Grade 12 plus approximately 4 years’ relevant experience, where such experience includes:
- Previous experience managing and organizing conferences & events, and/or having worked in the conference industry, and/or previous administrative experience, preferably within a service organization where client interaction was a key focus
- Maintaining conference website(s) with online registration
- Previous experience in budget management and reconciliation of accounts
- Previous experience in working with computers, particularly Word and Excel
- Previous experience in working with databases will be an advantage
- A valid code 8 driver’s license

**Application Process**

**The following documents are required**:

- A comprehensive CV and relevant qualifications, which should include the following:
- Reasons for leaving your current and previous jobs.
- A strong and succinct motivation that tells us your interest in the post and suitability relative to the job requirements.
- Short-listing meeting scheduled for 20 June 2025.
- The selection process that will be followed for this post will include an assessment and/or presentation and an interview.

**Remuneration per annum (Grade 11)**:
Basic Pensionable Salary per annum: R 401,952

Cost to Company per annum (Approximately): R 539,645

**Closing Date: 13 June 2025, 12h00**

**Recognising that diversity is important in achieving excellence. Rhodes University strongly encourages South African members of underrepresented designated groups as well as persons with disabilities to apply. Spouses and partners of existing staff members are also encouraged to apply. Please note all appointments are made in line with the requirements of the Employment Equity Act of 55 of 1998, as amended, the Immigration Act No. 13 of 2022 and the University's Recruitment and Selection policies.

Our core values and principles are the foundation of our commitment to creating a positive, supportive, and enabling environment. These values guide our decisions, actions, and how we engage with each other as we work to achieve our vision and mission.

These values are:
**Diversity; Integrity; Respect; Excellence; Collegiality and Compassion