Administration Officer

1 week ago


Johannesburg, South Africa iOCO Full time

JOBNUMBER

**iOCO02905**
- CONTRACT TYPE

**Contract**
- STATE/PROVINCE

**Gauteng**
- CONTRACT TYPE:
**OnSite**

**The Role**:
**Skills and Experience**:
**What you’ll do**:

- Answer Switchboard and manage calls/ messages.
- Monitor and coordinate customer purchase orders, place stock orders, follow up with suppliers for ETA's, and monitor supply and delivery.
- Manage stock in the storeroom - liaise with technical staff.
- Source equipment and obtain costing from suppliers where necessary.
- Manage and check deliveries.
- Coordinate and oversee packing of orders and prepare equipment for installations.
- Manage and ensure site sign-offs for projects completed are received from the technical division for invoicing.
- Manage follow-ups with customers, providing ETA’s, etc.
- Weekly project report/ order book.
- Manage scanner repair desk.
- Manage customer fault logging desk.
- Arrange couriers/ freight forwarding agents for sending out equipment (to customers) and receiving equipment (from suppliers).
- Book flights, accommodation, and rental vehicles.
- Manage provisions for the office, stationery, and office supplies.
- Banking/ Post office/ Printers, etc.
- General admin duties and filing.
- Receive visitors and handle in professional manner, and offer refreshments.
- Perform other duties as and when assigned.
- Maintain Company’s best interest at all times.
- Use initiative.
- Manage time effectively, meet personal goals, and work effectively with other members.
- Maintain proficiency in using personal computers, data entry terminals, and other common office equipment and software.
- Follow company policies and procedures.
- Present a professional image at all times to customers and suppliers.

**Your Expertise**:

- Must be dynamic self-motivated and energetic.
- Must have a sense of urgency.
- Must have an eye for detail.
- Must have Pastel experience.
- Office Admin experience.
- Must be organized and be able to work under pressure.
- Must be well presented and able to communicate well, verbally and written
- Own vehicle.
- Driver’s License.

**Qualifications Required**:

- A minimum of a high school diploma or equivalent is typically required.
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing and data entry skills.

**Other**:
**Other information applicable to the opportunity**:

- Fixed-term contract with the potential to go permanent.
- Location: Johannesburg, Fourways - (Onsite).
- Office hours - 8:00 am - 5:00 pm, with 1 hour lunch.



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