Office Administrator
23 hours ago
Key Responsibilities A. Training and Consulting Coordination Training Logistics Management Manage the full end-to-end coordination of all training sessions, from scheduling to final results distribution. Allocate training batches and communicate facilitator schedules. Ensure all training materials (presentations, documents, resources) are up-to-date and available. Send training agendas to all relevant stakeholders at least one week before the session. Virtual Training: Ensure all technical equipment (desktop, camera, microphone) is functional and that sessions start on time. On-Site Training: Prepare the training room to a professional standard—clean, organized, and stocked with refreshments (water, coffee). Collect training batches / data from facilitators within two days after training and ensure results are shared within two weeks. Quality Assurance Support Provide administrative assistance related to SETA, SAATCA, and HPCSA moderation, compliance, and documentation. B. Administrative and Office Management Executive Staff Support Respond promptly to administrative queries from Senior Managers and Consultants. Manage executive employee schedules and travel bookings as per business requirements. Scheduling Communication Arrange and coordinate appointments, internal meetings, travel, and meeting logistics. Prepare agendas and documentation for meetings. Correspondence Draft, prepare, and distribute professional emails, memos, and other communications. Visitor Management Welcome visitors courteously, notify relevant staff, and offer refreshments upon arrival. Office Stock Petty Cash Control Monitor office and training supplies proactively. Manage petty cash for purchasing stationery, consumables, and refreshments to avoid stock shortages. Office Presentation Ensure the executive office, boardroom, and training room are neat, clean, and presentable daily. Notify cleaning staff when deep cleaning is required. Reporting Filing Assist with the preparation of scheduled reports. Maintain an organized and professional filing system (physical and electronic). Database and Data Management Maintain and update the marketing database and contact lists accurately. Provide administrative support and take notes during internal and external stakeholder workshops. Required Skills and Attributes Experience Education : Proven experience as an Office Administrator, Executive Assistant, or similar administrative role—preferably in training, consulting, or auditing. Grade 12 is essential; a Certificate / Diploma in Office Administration or Business is a strong advantage. Technical Proficiency : Strong proficiency in MS Office (Excel and PowerPoint essential). Knowledge of office management systems, procedures, and equipment (printers, scanners, etc.). Organizational Planning Skills : Highly organized with strong attention to detail and accuracy. Excellent time management with the ability to prioritize and manage multiple tasks. Communication Interpersonal Skills : Excellent written and verbal communication skills. Professional phone etiquette. Ability to collaborate well with a diverse team and provide general support as needed. Personal Attributes : Strong organizational ability and attention to detail. Able to work independently and as part of a team in a fast-paced environment. #J-18808-Ljbffr
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Operations and Finance Administrator
7 days ago
Johannesburg, Gauteng, South Africa Office & Co. Full time R250 000 - R400 000 per yearCompany DescriptionOffice & Co, part of the Manas Group , provides comprehensive serviced office solutions with a focus on flexibility, mobility, and business growth. As we expand our HQ to Johannesburg, we are looking for a versatile team member to support our operations and finance functions.Role DescriptionWe are seeking a full-time, on-site Accounts &...
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Customer Relations Officer
2 days ago
Johannesburg, South Africa ADvTECH Support Office Full timeThe Customer Relations Officer will be responsible for the front-of-house activities, as well as facilitating and implementing the administrative and customer service roles and function as it pertains to student relations, industry partners and stakeholders **Keys Result Areas** - Academic Operations and Customer Support - Campus Operations and Team...
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Office Administrator
1 week ago
Johannesburg, South Africa Ciazcon Consulting Full time**OFFICE ADMINISTRATOR**: - Ciazcon Consulting- Published- September 5, 2024- Location- Johannesburg, South Africa- Category- Administration / Front Desk / PA / Secretary- Job Type- Full-time**Description**: Currently we are searching for an Office Administrator for Johannesburg, South Africa. Responsibilities of this Post: - Answer phones, greet guests,...
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Office Administrator
2 weeks ago
Johannesburg, South Africa BMT Holdings Full timeOffice Administrator responsible for coordinating office operations, supporting staff, managing administrative tasks, and ensuring the smooth running of the workplace. This role plays a key part in maintaining efficiency, organization, and professionalism in the company. Key Responsibilities Administrative Support Handle day-to-day administrative tasks...
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Office Administrator
2 weeks ago
Johannesburg, South Africa BMT Holdings Full timeOffice Administrator responsible for coordinating office operations, supporting staff, managing administrative tasks, and ensuring the smooth running of the workplace. This role plays a key part in maintaining efficiency, organization, and professionalism in the company. Key Responsibilities Administrative Support Handle day-to-day administrative tasks such...
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Office Administrator
2 days ago
Johannesburg, South Africa Ciazcon Full timeCurrently we are searching for an Office Administrator for Johannesburg, South Africa. **Responsibilities of this Post**: Manage and route phone calls appropriately. Diary management for Directors. Schedule in-house and external meetings. Process and report on office expenses. Organize company documents into updated filing systems. Manage and order office...
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Office Administrator
1 week ago
Johannesburg, South Africa NTT Data Full timeAn office administrator, also known as an office manager, is essential for maintaining the smooth operation of an office. Here are some of the key responsibilities and qualifications typically associated with this role: **Key Responsibilities**: - Overseeing office activities to ensure efficiency and compliance with company policies. - Managing...
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Office Administrator
6 days ago
Johannesburg, South Africa Curro Black Full timeCoordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and update records and databases with...
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Office Administrator
1 week ago
Johannesburg, South Africa Ciazcon Full timeCurrently we are searching for an Office Administrator for Johannesburg, South Africa. **Responsibilities of this Post**: Manage and route phone calls appropriately. Diary management for Directors. Schedule in-house and external meetings. Process and report on office expenses. Organize company documents into updated filing systems. Manage and order office...
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Office Administrator
2 weeks ago
Johannesburg, South Africa Ciazcon Full timeCurrently we are searching for an Office Administrator for Johannesburg, South Africa. **Responsibilities of this Post**: Organise and coordinate office operations and procedures. Organising and maintaining of general office areas. Managing cleaning of office space. Carry out routine checks to ensure safety and security. Manage any office...
