Administration / Debtors Manager - Johannesburg

6 days ago

Johannesburg, South Africa Overseas Administration Management Full time

**REPORTS TO: Branch Manager**

**RESPONSIBILITIES**:
Overseeing the finance department, working closely with the team to meet business needs. Liaising with customers/suppliers on a daily basis. Weekly reporting on debtors, creditors and budget status. Monitoring the operational usage and expenditure.

**Training / Experience requirements**:
Formal: Matric/ Tertiary

On-the-job: 3-5 years relevant experience

Computer skills: Microsoft Office

Degree of supervision: General - routine duties performed with mínimal supervision; standard practices or procedures allow for individual work; occasional check on work in progress and work is reviewed on completion.

**Experience**:

- Previous Debtors, Accounting experience
- At least 5 years’ experience in a similar role (Records management environment advantageous).
- People management experience

**Ideal qualities**:

- Strategic and Analytical skills
- Financial background
- Database management
- Enterprise Resource Planning
- Leadership skills
- Able to work independently and under pressure
- Consistency and Reliability
- Strong communication and listening skills
- A strong results focus
- Transparency and Trustworthiness
- Proactive
- Neat and presentable
- Confidence
- The ability to work autonomously

**Description of tasks**:
Admin Control:

- Complete invoice function
- Control to ensure each job is invoiced out
- Controls to ensure credit notes are correctly allocated
- Allocating subcontractors/ creditors invoices correctly
- Procedures to ensure timeous creditor payments
- Control of outstanding debtors
- Monitor age analysis and produce reports for H/O
- Correct allocation of payments from the bank statements
- Control of purchases within business

Debtors:

- Liaising with customers
- Recording and updating databases.
- Photocopying and scanning documents.
- Sorting and handing out post.
- Supporting the reception desk.

Creditors:

- Perform supplier reconciliations in preparing requisitions for payments;
- Reconcile purchase orders to invoices;
- Ensure invoices are accurately captured on the database on a daily basis;
- General:

- Day to day managing of the department
- Mentoring and skills transfer
- Assisting the Branch Manager with recons, analysis and reports

**Job Types**: Full-time, Permanent

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