Facilities Coordinator

1 week ago

Cape Town, South Africa RMV Solutions Pty Ltd Full time

The job is a permanent Facilities Coordinator position located in Cape Town, Western Cape, South Africa, under the Risk business area. The role involves efficiently processing and maintaining the administration of the Facilities Department for effective record control and smooth departmental operations.

**Parking Key Responsibilities**:
Monthly invoicing of all parkers for rental fees

Invoice parkers for lost cards, deposits, and vehicle clamping

Ensure the timely receipt of payments

Send letters of demand to tenants for late payments

Reconcile payments with bank statements

Process debit orders

Monthly statement provision for rentals

Create credit memos for canceled accounts

Process refunds

Allocate parking bays when required

Draw up lease agreements

Maintain an updated agreement database

Ensure bays are marked appropriately

Provide access cards as necessary

Open accounts on the system for tenants

**Processing Invoices**:
Ensure timely receipt of invoices from suppliers

Process invoices before month-end

Issue purchase orders as required

Maintain a record of supplier spend per supplier

**Agreements & Supplier Forms**:
Issue supplier forms upon request

Ensure the timely receipt of the correct documentation from suppliers

Check the accuracy of the pack and forward it to the Finance Department

Coordinate with the Legal Department for all Non-Disclosure and Service Level Agreements requiring signing

**Building Committee**:
Draft the quarterly agenda, record accurate minutes, and distribute them to committee members on time

**Qualifications and Experience**:
Matric qualification at a minimum

**Proven intermediate-level Excel skills**

Strong numerical abilities and financial orientation

Good communication skills

**Competencies**:
Attentive to detail

Deadline-oriented and able to comply with deadlines

Self-motivated

Effective communication skills and the ability to interact and engage across departments, forming and maintaining positive work relationships

Team-oriented

Able to manage change and take the initiative in problem-solving

  • Facilities Coordinator

    1 week ago

    Cape Town, South Africa Rankcom Full time

    Job Description: We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment in our building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining our building's equipment, and supervising cleaning crews. To ensure success, facilities coordinators should exhibit...

  • Facilities Coordinator

    1 week ago

    Cape Town, South Africa Rankcom Full time

    Job Description: We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment in our building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining our building's equipment, and supervising cleaning crews. To ensure success, facilities coordinators should exhibit...

  • Facilities Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Pep Full time R104 000 - R312 000 per year

    PURPOSE OF THE ROLEWe are looking for a highly organized, proactive, and service-oriented Facilities Coordinator to ensure the smooth and efficient running of our facilities at PEP Central Office. This role is key to managing daily office functions through strong administrative support, structured coordination of cleaning and beverage service teams, and...

  • Facilities Coordinator

    4 days ago

    Cape Town, South Africa Callforceoutsourcing Full time

    Creating purposeful careers as we build the future of contact centre solutions CallForce is looking for a reliable Facilities Coordinator to undertake upkeep and repair tasks at our company. We’ll rely on you to keep our facilities in perfect condition by coordinating various tasks related to facility maintenance and improvement. Deft hands and technical...

  • Facilities Coordinator

    20 hours ago

    Cape Town, South Africa Omega HR Solutions Full time

    Join my client in their Facilities department as Facilities Coordinator. Please note that some travelling may be required for this role. **They are looking for the following qualifications and experience** - Matric - A minimum of 2 years of experience in Facilities/Operations Administration - Facilities coordination of various facilities simultaneously...

  • Facilities Coordinator

    4 days ago

    Cape Town, South Africa Empact Group Full time

    Join to apply for the Facilities Coordinator role at Empact Group . We’re looking for a Facilities Coordinator to Join Our Dynamic Team! Are you a detail‑oriented, solutions‑driven professional with a passion for facilities management and operational excellence? We’re looking for a Facilities & Site Maintenance Coordinator to oversee the seamless...

  • Facilities Coordinator

    20 hours ago

    Cape Town, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Facilities Coordinator**: **Curro Head Office** **Vacancy Reference: 17772**: Hey there! At Curro, we're more than just a team, we're a family. We're on the lookout for go-getters, the dreamers, and the doers. Ready to roll up your sleeves and join a place where we value fun as much as we value hard work? Are you ready? **What...

  • Facilities Coordinator

    7 days ago

    Cape Town, Western Cape, South Africa Empact Group Full time R250 000 - R400 000 per year

    We're looking for a Facilities Coordinator to Join Our Dynamic TeamAre you a detail-oriented, solutions-driven professional with a passion for facilities management and operational excellence? We're looking for a Facilities & Site Maintenance Coordinator to oversee the seamless operation of our business unit's facilities, ensuring alignment with client SLAs...

  • Facilities Coordinator

    7 days ago

    Cape Town, Western Cape, South Africa Pragma Full time R150 000 - R250 000 per year

    Closing Date2025/11/18 Reference NumberPRA Job TitleFacilities Coordinator DepartmentAsset Management Services | Operations | ACC Cape CompanyAfrica Job TypePermanent Location - CountrySouth Africa Location - ProvinceWestern Cape Location - Town / CityParrow, Cape Town Location - Client SiteParow Industrial Job Advert SummaryAt Pragma, we provide the...

  • Facilities Coordinator

    1 week ago

    Cape Town, South Africa Pragma Full time

    **Job Advert Summary**: At Pragma, we provide the opportunity for individuals to enjoy their working lives as much as their home lives. We foster a team environment in which each individual is recognised, valued and developed to support our company strategy. We encourage people with disabilities and from diverse backgrounds to apply. The successful...