Programme Admissions Advisor

**KEY PERFORMANCE AREAS (KPAs)**

The following are the primary areas of responsibility and their estimated percentage of time:

- Document Verification and Compliance (5%)
- Student Admission Processes (40%)
- Recognition of Prior Learning (10%)
- Credit Accumulation and Transfer (15%)
- Internal Communication and Coordination (10%)
- Oversee and Manage Admissions (10%)
- Reporting and Administrative support (10%)

**KEY RESPONSIBLITIES**
1. Document Verification and Compliance (5%)
- Conduct thorough checks to validate identity, academic qualifications, and supporting documentation.
- Maintain strict adherence to compliance standards, ensuring all admissions processes align with regulatory requirements.
- Address discrepancies proactively and escalate concerns where necessary to uphold the integrity of the admissions process.

2. Student Admission Processes (40%)
- Ensure timely communication with Sales Consultants and other stakeholders, maintaining transparency and consistency throughout the admissions process.
- Support the continuous improvement of admissions workflows to enhance efficiency and applicant experience.

3. Recognition of Prior Learning
- Coordinate with assigned mentors to ensure timely and thorough evaluation of RPL submissions.
- Notify the Registrar when a Committee meeting is required for further evaluation.
- Communicate the final decision to the relevant Sales Consultant and ensure accurate record-keeping of the outcome.

4. Credit Accumulation and Transfer (15%)
- Liaise with academic departments, the Registrar and Sales Consultants as needed.

5. Internal Communication and Coordination (10%)
- Facilitate effective communication between the Admissions Officers and internal stakeholders, including the Registrar, the Registrations team, Finance, Sales Consultants and the academic team.
- Coordinate with internal teams to resolve queries, expedite decision-making, and support a seamless admissions process.
- Promote a collaborative working environment that supports institutional goals and student success.

6. Oversee and Manage Admissions (10%)
- Provide oversight and day-to-day management of the admissions function to ensure an efficient, compliant, and student-focused process.
- Monitor admission workflows, ensure adherence to institutional policies and timelines, and support continuous process improvement.
- Handle complex or specialised admissions cases in consultation with the Registrar.

7. Reporting and Administrative support (10%)
- Generate regular reports to support decision-making, monitor trends, and ensure alignment with institutional targets.
- Provide administrative support to the Registrar and admissions team, including preparing documentation for meetings and reviews, and managing correspondence with role-players in the admissions process.
- Ensure data integrity and confidentiality across all administrative functions.

**Requirements**:
**Qualifications**:

- A relevant NQF 8 Qualification in administration, education, or a related field.

**Experience**:

- Minimum of 1-2 years of experience in student administration, registrations, or a related field.
- Experience working with student management systems is an advantage.

**Skills and Competencies**
- Ability to manage digital and physical documentation, including verification and secure storage of sensitive applicant information.
- Strong understanding of legal and regulatory frameworks governing student admissions, RPL, and CAT processes.
- Ability to analyse admissions data, generate insights, and present findings in a clear, actionable format.
- Capable of managing multiple admissions processes simultaneously while maintaining efficiency and meeting deadlines.
- Strong written and verbal communication for engaging with colleagues, and stakeholders clearly and professionally.
- Maintain strict confidentiality when handling sensitive applicant information and decisions.
- Comfortable working in a fast-paced environment with changing priorities, policies, or technologies.

**Key Attributes**
- Adaptability to changing priorities and institutional needs.
- Honest and strong ethical principles, particularly when handling confidential student records and admissions decisions.
- High levels of precision in data entry, document verification, and communication.
- Commitment to professional growth and ongoing learning.
- Ability to work independently and as part of a team.

Work Location: In person