Administrative Assistant

1 week ago

Pretoria, South Africa Virginia Tech Full time

Virginia Tech is seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant at Virginia Tech, you will play a crucial role in providing administrative support to our department, faculty, and staff. This is a fast-paced and dynamic position that requires strong time management and multitasking skills. If you are a motivated individual with a strong work ethic, we want to hear from you

Key Responsibilities:

- Create and manage departmental documents and correspondence, ensuring accuracy and confidentiality.
- Organize and maintain physical and electronic files, including confidential information.
- Assist with the planning and coordination of departmental events and meetings.
- Prepare and distribute reports, memos, and other documents as needed.
- Maintain inventory and order office supplies as needed.
- Act as a liaison between department members and external stakeholders, including students, faculty, and other university departments.
- Process expense reports and manage budget tracking.
- Provide administrative support for departmental projects and initiatives.

Qualifications:

- High school diploma or equivalent required, Associate's or Bachelor's degree preferred.
- 1-3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite, with the ability to learn new software quickly.
- Excellent communication skills, both written and verbal.
- Strong organizational and time management skills with the ability to prioritize tasks.
- Detail-oriented with a high level of accuracy.
- Ability to maintain confidentiality and exercise good judgment.
- Friendly and professional demeanor with a strong customer service focus.
- Ability to work independently and as part of a team.

Why Work at Virginia Tech:
At Virginia Tech, our employees are our greatest asset. We offer a welcoming and inclusive work environment, competitive salary, and excellent benefits package, including health, dental, and vision insurance, retirement options, and tuition assistance. We also value work-life balance and offer various programs and resources to support our employees' personal and professional goals.

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