Administrative Assistant in Economics Department

6 days ago

Nelson Mandela Bay Eastern Cape, South Africa Nelson Mandela University Full time

**CORE PURPOSE OF JOB**:

- To provide effective administrative support to the Economics Department.
- The administrative assistant assists in the proper functioning of the office by maintaining files, scheduling appointments acting as a receptionist, typing, preparing reports, conducting correspondence, distributing information, data entry, coordinating activities.

** KEY PERFORMANCE AREAS**:

- Perform administrative processes and type documentation/ letters/reports/ agendas and minutes to effectively support the work of the department.
- Facilitate all official travel and ensure all necessary arrangements are made for meetings to be held out of the office.
- Provide front office support, manage office and respond to enquiries
- Prepare documents by collating available documentation etc.
- Enters information into spreadsheets &/or databases
- Compiles routine reports, statistics, tables, charts, etc. from readily available information.
- Coordinate calendar - line manager's or departmental or functions and meetings
- Coordinates all aspects of meetings, workshops, conferences and teleconferences, informing staff and external stakeholders timeously of the events for arranging meetings and circulating documentation or Coordinates travel arrangements.

CORE COMPETENCIES**
- In-depth understanding of secretarial and administrative functions within the HE environment.
- Strong verbal and written communication skills.
- Minute taking skills.
- Strong interpersonal skills.
- The ability to use own initiative.
- A good code of ethics and of maintaining confidentiality.
- Budgeting and financial management skills.
- Time management.
- Strong organisational skills.

REQUIREMENTS**:

- A minimum of two to five years work-related experience within Higher Education, in which competency has been gained.

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