Pa / Office Manager
1 week ago
**REQUIREMENTS**
- Matric plus Tertiary qualification highly advantageous
- Professional command of the English language written and spoken
- Excellent computer literacy
- Excellent communication skills
- Ability to organise and multi-task requirements
- Confidentiality for HR matters
- Min 5 - 10 years experience
- Computer Literate with Intermediate Excel and PowerPoint
**DUTIES**
- Reporting to the CEO and Directors
- Overall PA duties required
- Diary Management
- Booking travel arrangements for Domestic & International travel for management and employees
- Distribution of meeting packs and any other preparatory information requirements for meetings or trips
- Arranging meetings and coordinating calendars for Managers and office staff
- Catering arrangements for meetings
- Managing team events and function requirements
- Organisation of bookings for video conferencing and meeting rooms
- Answering incoming enquiries
- Ordering of stationery and consumables
- Liaising with landlord regarding maintenance issues
- Organising contractors for various maintenance issues not related to landlord
- Management of office cleaning contract
- Arranging external meetings venues/conferences/teambuilding as required
- Meeting and greeting limited number of visitors, accepting deliveries etc.
- Responsible for issuing of tags and management of access control including parking bays for employees
- Maintaining records of various contracts, processing of capex forms etc.
- Manage the filing system and medical aid claims both personal and business
- Additional ad-hoc reasonable tasks that are requested for the office or Managers
- Employee contract filing, onboarding documentation and new joiner administration
- Manage Leave administration and documentation and Payslip distribution
- HR policy management and filing of existing and updated policies
- Expense claim management filing and administration
- Company document template management letterheads, LOA templates, Leave templates, Expense Claim templates, etc.
- Company document filing and administration
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