Creditors Supervisor

5 days ago

Johannesburg, South Africa South Point Management Services (Pty)Ltd. Full time

**GENERAL PURPOSE** **RESPONSIBILITIES** **1. Accounts Payable** **a. Capturing**: - Assisting with capturing invoices on ad hoc basis when required - Approving workflows on oracle **b. Reviewing**: - Ensuring credit clerks capture to correct allocation with correct vat treatment - Validating invoices against invoice register **c. Reconciliations**: - Co-ordination and control over supplier statement requesting ensuring completeness of supplier statements for each month - Review of creditor recons to ensure correct/accurate detailed recons are prepared between supplier statements and oracle - Ensuring company policy is adhered to as regards payment submission documentation: - Invoice (ensuring that it meet SARS valid tax invoice requirements) - PO - Budget Tracker - Statement - Review that payment is only effected on (signed by correct ALM level, budget tracked and PO ) - Meeting with department administrators and creditor clerks to discuss long outstanding items on recons / paperwork submissions that are required **d. Monthly reporting** - Running a creditors age analysis report after each pay cycle to review - Ensure ad hoc payments get captured in oracle and clear from report - Co-ordination and control over clearing age analysis of items that are 60days or longer in arrears (OVERDUE) - Investigate unpaid items and escalate paperwork with relevant department administrators - Meeting with creditors on a rotational basis to build supplier relationships - Database Management (softcopy and hardcopy) - Building comprehensive supplier database - Supplier name and details - Service provided - Vendor Documentation Audit - Latest vendor docs - compliant? - BEE cert - valid? **b. Payment Cycles** - Payment cycle dates and submissions - ensure adherence to 13.00 deadline - Review of supplier payment batches (EFT) - pmt batch agreed to recon amounts/ supplier bank details per paperwork / final status on STD bank online - Saving soft copy of final EFT batches as retained proof of payment - Co-ordination and control over submission of payment summary for >R350k Wednesday by 10.00 **2. Procurement** - Co-ordination and control over ensuring adherence to procurement policy in terms of adding suppliers to database / approval of suppliers - Vendor maintenance & maintaining procurement database - Maintaining vendor BEE reporting requirements **3. General Ledger** - Assist with month end recon of creditors control against age analysis - Investigate variances - General accrual process management - identification, maintenance ect. **4. Bank and Cash** - Co-ordination and control over ensuring all ad hoc payments processed outside the system have been communicated to FA - & capture & reconcile - Co-ordination and control over ensuring all bank recon items communicated by Snr Bookkeeper/FA are cleared timeously - Co-ordination and control over ensuring all returned supplier payments have been identified, corrected and appropriate communications are sent inter-departmentally as well as to external suppliers themselves **EDUCATION**: - Matric - Degree BCom Accounting or equivalent **EXPERIENCE**: - At least 5-7 years of experience in an accounts payable/creditors role, with at least 2-3 years in a supervisory or management capacity. - Solid knowledge of financial regulations and relevant legislation. - Experience with ERP/accounting systems (e.g., SAP, Oracle, etc.). - Professional certifications (e.g., CIMA, ACCA) will be advantageous. **Closing Date **:30 September 2024 **Job Type**: Full-time Application Deadline: 2024/09/26

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