Branch Coordinator, Vanderbijlpark

2 days ago

Vanderbijlpark, South Africa SafetySA Full time

**Closing date: 25 September 2024**

We are looking for a hardworking, self-driven and enthusiastic individual to fill the Branch Coordinator position at SafetyCloud College in Vanderbijlpark.

**Communication and liaison**:

- Co-ordinate daily/weekly reports for the Business Support Coordinator.
- Establish good relationships with clients, suppliers and internal staff.
- Sign in students on the day of their course.
- Resolve and log queries efficiently and within a professional timeframe to ensure client satisfaction.
- Monitor the issues of certificates, ensuring students sign for it, Date on relevant.

**Office administration**:

- Oversee preparation of classroom for training.
- Oversee the supplier invoices of all offices.
- Oversee that ID/SETA pack for trainers are prepared.
- Manage the process (scan/upload of signed attendance register and SETA documentation to head office/Odyssey).
- Track office packs until certificate is ready for collection.
- Manage all service providers relating to consumables for office use.
- Buy and keep stock of office supplies.

**Report and Assisting**:

- Scan/upload proofs of payment to head office/Odyssey.
- Ensure that assessments are assessed and moderated on time.
- Upload completed attendance register on Odyssey.
- Ensure NOSA office complies with national standards and ensure office maintenance is carried out when required.
- Maintain and submit documents to head office when required.
- Prepare relevant reports requested by Administrator at head office.
- Review of sales invoiced versus students attended.
- Assist Sales Representatives with CRM quotes when they are out of the office.
- Ensure packs are complete for QMS and SETA audits.
- Assist with other SETA requirements when requested by head office.
- Ensure project review checklist is 100% complete.
- Perform scanning, photocopying, and filing of documents.
- Report any non-conformances on any quality issues to the Administrator.
- Perform all creditor reconciliations and send invoices to Finance once approved.
- Oversee supplier audits once a year (caterers, stationery and all other suppliers).
- Matric Grade 12 (a degree or diploma will be advantageous but not required).
- 2 years’ experience in an administration field, with computer systems and database experience.
- Ability to work independently fulfilling a variety of duties.
- Ability to process large volumes of work.
- Excellent organizational skills and attention to detail.
- Excellent interpersonal communication skills and ability to communicate with a diverse population.

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