HR Administrator

6 days ago

Midrand, South Africa Medipost Pharmacy Full time

**Introduction**

**PRINCIPAL DUTIES AND RESPONSIBILITIES**

**Administration**
- Issue work confirmations (internal / external) timeously
- Filing of employee information in the personnel files within agreed timelines as per SOP
- Create new employee files and liaise with employee / HRBP / line-manager on outstanding document
- Labelling and Index of new employee files as per SOP
- Telephone pin codes administration (new requests / updates / terminations) within agreed timelines as per SOP
- Eco Time administration (new employees / updates / terminations) within agreed timelines as per SOP
- Prepare induction packs within agreed timelines as per SOP
- Order stationary for the HR Department within agreed timelines as per SOP
- Assist QA with HR Audit preparation / during the audit as per SOP

**Customer Service**
- Good Collaboration with colleagues and management
- Handle queries (payroll and admin) and resolve / provide feedback within agreed timelines
- Assist with Eco-Time enquiries / requests within agreed timelines
- Adaptability and problem-solving capabilities: 100% query resolution
- Assist with recruitment functions within agreed timelines as per SOP
- Ability to identify and escalate problems through relevant channels
- Maintain good relationships toward department and the Group at large
- Willingness to work overtime
- Self-initiative and willingness to constantly exceed expectations
- Self-motivated
- Maintain good housekeeping standards
- Conflict management and appropriate levels of discipline maintained

**Output**
- Accuracy: Adhere to timelines as per SOP’s
- Accuracy: Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOP
- Accuracy: Prepare Induction Packs accurately within agreed timelines
- Accuracy: Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attached
- Accuracy: Prepare documents for new employees, transfers, promotions, etc. with supporting, documents attached within agreed timelines as per SOP
- Accuracy: Maintain employee information on Eco-Time accurately within agreed timelines as per SOP
- Accuracy: Complete checklists and document control sheets and submit supporting documents as per SOP
- Accuracy: File documents in personnel files within agreed timelines as per SOP
- Ability to prioritize work to achieve the required daily outcomes
- Optimization of working hours
- Good Time Management: Outcome driven and deadline orientated

**Minimum requirements**

**QUALIFICATIONS**:

- Degree/Diploma in Human Resource Management or an equivalent qualification

**EXPERIENCE**:

- No Experience
- Computer Literacy

**TRAINING OFFERED**:

- Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOP’s)

**COMPETENCIES**

**(KEY BEHAVIOUR AREA)**
- **COMPETENCIES**

**(KEY BEHAVIOUR AREA)**
- Excellent Interpersonal and communication skills;
- Strong written and verbal language skills;
- Strong administrative and data capturing skills;
- Deadline orientated and able to work under pressure;
- Effective time management;
- Accuracy and attention to detail;
- Passion for HR;
- Effective monitoring and reporting skills.

Must have initiative and self-drive and be able to work on their own initiative through an agreed strategy

**Job Types**: Full-time, Internship

Application Deadline: 2025/01/14

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