Operations Administrator

5 days ago

Woodstock, South Africa Desmond Tutu Health Foundation Full time

**OPERATIONS ADMINSTRATOR**

**HEAD QUARTERS; WOODSTOCK**

**ONE (1) YEAR FIXED-TERM CONTRACT**

The Desmond Tutu Health Foundation (DTHF) is a registered non-profit organisation focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa.

We have fantastic job opportunities across our businesses for talented people wanting to realize their full potential. Could that be you? If so, we invite you to explore the possibility of joining us to play your part in Desmond Tutu Health Foundations’ exciting future.

The main purpose of this role is to provide appropriate operational processing, support, and communications services to the Operational Leads & Communications Manager, within the HQ operational unit in accordance with DTHF requirements, policy and procedures. This is a full-time contract position and will be based at Desmond Tutu Health Foundation HQ, with movement across all DTHF sites as and when required pertaining to operational activities.
- National Diploma in Administration
- 2 years administrative experience, preferably in a health research environment relating to operations
- Valid Code 08 Drivers License
- Computer Literate (Proficiency in MS Office, Office 365)
- Good interpersonal and strong communication (verbal and written) skills
- Should be pro-active, energetic, innovative, and trustworthy
- Ability to work under pressure
- Ability to maintain effectiveness during changing conditions
- Strong administration and organizational skills
- Detail-oriented
- Exceptional time management
- Ability to work independently and as part of a team

**Responsibilities**:

- Provide support to the Facilities Operational Lead with respect to admin support in updating records for assets, fleet, SLA’s/Contracts, etc.
- Serve as first line of contact for service providers and staffing for a variety of issues, required for resolution.
- Preparation including writing, reviewing and amending personnel/procedures, standards operating procedure, working practice guidelines, guidance and policies in collaboration.
- Complete daily paperwork and report updates on a timely basis.
- Supervise cleaning and maintenance of equipment and arrange for repairs, contracts, and other services.
- Responsible for all facilities related escalations, including the support and planning, resourcing, preparation and execution of tasks as designated.
- Assist with conducting team meetings and related activities, planning special events, and sharing information.
- Responsible for record management such as service & maintenance, destruction and asset inventory.
- Review office supply inventory and place orders to meet the needs of the office.
- Assist in the event of an emergency situation or disaster recovery operation.
- Provide administrative support to the communications department.

**Values fit: Passion Innovation Progress Integrity Respect Excellence**
- _
- I further understand that the personal information I disclose to DTHF will be processed in accordance with the requirements set out in the Protection of Personal Information Act and may include the transferring thereof to third parties for the purposes of verification._
- _
- This job may be removed before it expires._
- Desmond Tutu Health Foundation is a child-friendly organisation committed to the protection of children._

**For more information about the organization please visit our website.

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