Invoicing and General Office Assistant
3 days ago
2years
- Ensure all Monthly Debit Order Invoices and Statements have been received
- Ensure all credit card transactions have sufficient supporting documents.
- Ensure Fixed Asset listing is up to date with sufficient support.
- Request Quotations from Suppliers
- Prepare Orders send for signature and place orders with Suppliers
- Update Order Register.
- Ensure we receive the Invoices for the Orders.
- Ensure Company details on Invoices is correct for VAT purposes.
- Ensure Supplier Statements are received at month-end.
- Processing of Supplier invoices on Sage Evolution.
- Preparation of Creditors Recons to be signed off and loaded for payment by Financial Manager.
- All processing on Evolution up to Trial Balance.
- Filing
- Do payment requisitions for all payments.
- Ensure Credit Card register is completed on a monthly basis.
- Allocation of customer sales to reps.
- Update Customer Data on Evolution.
- Ensure Customer Date and Rep allocation on Evolution is updated monthly.
- Order all consumables for the office.
- Assist Financial Manager in managing the maintenance of the building. Eg. Contact handy man.
- Ensure register for Cell phones and data are always up to date.
- Ensure Vehicle register is up to date.
- Accuracy and attention to detail to maintain high standards in work output
- Excellent time management skills
- The ability to work under pressure and meet deadlines
- Excellent communication (verbal and written) skills
- Excellent interpersonal skills
- Team player
- Excellent Microsoft Office skills (especially Microsoft Excel)
- Answer Switch board
**Qualifications and Experience**:
- Certificate or Diploma in Finance
- Up to 2 years Experience
- Fully PC literate (Microsoft office and Outlook)
- Pastel
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