Administrative Assistant

3 days ago

Paarl, South Africa Frank Consult Full time

Our client, a well-established and trusted fuel company, specializing in the bulk supply and delivery of high-quality petroleum products, has an exciting permanent Administrative Assistant position available.

**Key Responsibilities**:

- Coordinate invoicing and inventory control.
- Maintain contact with assigned customer accounts.
- Data entry and management of all assigned customer orders.
- Manage assigned customer problems with queries.
- Maintain current and up-to-date daily and various customer/management reports.
- Demonstrate regular attendance and timeliness in reporting to work.
- Accounts receivables and problem resolution.

**Other Responsibilities**:

- Sales and accounting support as assigned.
- Other general administrative duties as assigned.
- Reconciliations of debtors and creditors.
- Communications between customer and supplier.
- Contract management.
- Collecting weighbridge slips as assigned.
- Updating sheets / Management.
- Sending debtors statements, monitoring payments and overdue debtors follow-ups.
- Monthly Nedbank Audits.
- POD’s as assigned.

**Qualifications & Experience**:

- Qualification in Accounting/ Administration and/or equivalent professional work experience in a related field is required.
- Ability to work and interact well with others.
- Strong Microsoft Office Excel skills preferred.
- Ability to multi-task in a fast-paced environment.
- 3+ years in a business environment.
- Prior experience with accounts receivable or collections is preferred.
- Ability to work in a team and hardened environment.
- Strong customer service commitment.
- Ability to maintain confidential information.
- Strong communication skills.
- Excellent interpersonal skills.
- Ability to work at a very detailed level.

**Remuneration**:

- Negotiable

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