Administrator

1 week ago

Westville, South Africa Naidu Consulting(Pty)Ltd Full time

**Job Description Personal development and attributes**
- Carries out his/her tasks in a professional and efficient manner in according with company policy.
- Works within a team structure.
- Is discrete, trustworthy and self-motivated.
- Demonstrates effective time management.
- Prioritises allocated duties and is able to work under set deadlines.
- Is methodical, accurate and pays attention to detail.
- management of stationery and consumables
- Ensures that the quantity of stock is regularly monitored.
- Issues stationery to staff and consumables to the cleaning staff.
- Purchases stock items and consumables on a monthly basis.
- Assists the HR Manager to monitor and control usage of various stock items.
- Assists the HR Manager with monitoring of expenses relating to stationery and consumables against predetermined budgets.
- Ensures that the Finance Department is compliant from an ISO perspective in respect to purchasing and the issue of consumables and stationery.

**General Finance**
- Records management / filing and maintenance of financial documents.
- Assists with compilation and verification of mileage claims and staff claims.
- Ensures that all financial filing is completed weekly on a Friday.
- Ensures that the Fixed Asset Register is updated daily, or as and when assets are received.
- Timesheets:

- Follows up with Divisional Administrators on outstanding timesheets every Tuesday morning.
- Collates mileage for payroll for the following Divisions two days a month: Water and Sanitation, Bridges and Buildings, Roads and Highways and Admin and Managers.
- Trains employees on the use of Proman

**General Office Duties**
- Assists the HR Manager with general office duties and building maintenance as and when required.
- Assists the HR Manager with coordinating social events within the company, organising workshops, meetings and catering.
- Assists the HR Manager with staff parking arrangements.
- Assists the HR Manager with corporate stationery and office furniture.
- Assists with the telephone system and acts as a backup for reception.
- Takes minutes at Administration Meetings and distributes thereof.
- Assists with the ordering of toners for printers and photocopiers and provides usage count to service providers as and when requested.
- Assists the HR Manager with adhoc HR duties as and when required.
- Assist the HR Manager with the marketing of Naidu Consulting.

**Qualification and Experience**
- Matric
- Debtors and Creditors Recon experience required
- Basic HR & Marketing experience required
- Experience
- 3+ years’ experience in a similar role
- Compliant with Microsoft Office Suite (Excel and Word advantageous)

**Experience**:

- Administrative office procedures, practices and equipment: 3 years (required)

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