Uniforms Administrator

**Job Advert Summary**:
**Are you organised, detail-oriented, and ready to manage one of Boxer’s most visible assets - our uniform programme?**
We’re looking for a **Uniform Administrator** to oversee all uniform and protective clothing orders across our Stores, Distribution Centres, and Meat Factory. This role is ideal for a proactive individual with strong numerical skills, good negotiation abilities, and a flair for administration and customer service.

**Minimum Requirements**:
**Minimum Requirements**:

- **BCom degree** (essential)
- Minimum **1 year of relevant administrative or procurement experience**
- Strong **Excel and Microsoft Office** skills
- Experience with **supplier ordering platforms** (advantageous)
- Excellent communication and negotiation skills
- Good with numbers, budgeting, and planning
- Deadline-driven and well-organised
- A strong understanding of Boxer’s culture and operational rhythm is advantageous

**Duties and Responsibilities**:

- **Key Responsibilities**:

- **Budgeting & Forecasting**
- Compile and manage the annual uniform budget.
- Monitor spend by store and enforce policy allocations.
- **Order & Dispatch Management**
- Coordinate uniform and protective clothing orders for all sites, including new stores, ad hoc staff, and replacements.
- Ensure timeous dispatch and delivery, reconciling stock on hand against minimum thresholds.
- Train Regional Trainers and Admin Managers on uniform ordering processes.
- **Supplier Liaison & Pricing**
- Handle queries with suppliers (short deliveries, back orders, delivery timelines).
- Negotiate pricing and ensure compliance with Boxer procurement policies.
- **Invoicing & Reconciliation**
- Prepare and submit detailed invoices for internal deduction or supplier payments.
- Track and resolve variances, and ensure correct approvals and documentation.
- **Query Resolution**
- Address internal queries regarding uniform supply, costs, deliveries, and policy.
- Investigate salary deductions and short supply complaints.
- **Team Supervision**
- Oversee day-to-day team activities, including leave management and task tracking.
- Ensure high morale and KPI delivery.