Company Secretary

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

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**_ Operating Division : Transnet Corporate Centre_**

**_ Position Title : Company Secretary_**

**_ Employee Group : Permanent_**

**_ Department : Secretariat_**

**_ Location : Johannesburg_**

**_ Reporting To : Company Secretary_**

**_ Grade Level : E_**

**_ Reference Number : 6004468_**

**_ Position Purpose:_**

The Company Secretary is a full statutory, compliance function that assists the Deputy Group Company Secretary to oversee

the systems, procedures, and processes by which the Transnet Group is managed to ensure a high standard of corporate

governance and statutory compliance.

**_ Position outputs:_**
- Responsible for the management and provision of professional company secretariat and administrative services/functions to

the Group and its subsidiary companies’ Board of Directors and related Committees.
oCoordinate the Company’s Corporate Calendar in relation to the Board of Directors and the Group Exco and their
governance structures’ meetings per financial year.
oPreparation of agendas for Group Exco meetings in conjunction with the Chairperson and key members.
- oCoordinate the consolidation and distribution of relevant reports for presentation at meetings timeously so that members can

adequately prepare

Drafting and circulating of written resolutions as applicable.

oTake minutes of these meetings and ensure they are distributed as set out in the Charter to aid Directors and Management

in implementing the decisions.

oEnsure approval and sign off of all minutes for the governance structures for record purposes.
- Responsible for providing the Boards of the subsidiary companies, their Committees, and the Group Exco governance

structures with guidance in their duties, responsibilities and powers and make them aware of all laws and regulations relevant
- to the company, including advice on business ethics and good governance.
- Monitoring and driving good corporate governance throughout the Transnet Group, namely:
oMake Directors aware of all relevant laws and regulations ensuring that they adhere to the highest governance standards
- and report any failure to comply.

oDevelop and maintain a system for compliance monitoring and reporting across the Group, ensuring that the Directors and

management operate within an authority framework approved by the Board and reviewed and updated from time to time

oProvide Directors with guidance in their duties, responsibilities and powers and make Directors and Prescribed Officers

aware of all laws and regulations relevant to the Group. This includes the provision of advice on business ethics and good

governance.

oLiaise with internal and external stakeholders to ensure stakeholder satisfaction and adherence to governance guidelines
- Monitoring and keeping abreast of corporate governance developments, both locally and internationally and where

appropriate recommend for their inclusion in the existing governance practices.
- oRemain abreast of developments in corporate governance and ensure the Board and the Group Exco adhere to the highest
- governance standards (for example “King IV”).- Responsible for the maintenance of charters for the Board, Board Committees, the Group Exco and its sub-governance

structures, including the management of the Board’s delegated authorities, as per individual portfolio.- Maintenance of all statutory records and submission of statutory returns in compliance with the provisions of the Companies

Act.

oEnsure timeous lodgement of all returns with the Companies and Intellectual Property Commission, maintain and update the
- company’s register of members. This extends to all other legislation or regulations critical to the nature of Transnet.- Assist with the certification of annual financial statements of Transnet SOC Ltd that the company has lodged all its returns

required of a public company and that these returns are true, correct and up to date, in accordance with the Companies Act

by ensuring that adequate maintenance of statutory records. Also includes:
oPreparation of all or sections of the annual report and ensuring that statutory deadlines are met and that the statutory and

regulatory disclosures are validated, particularly in relation to statements given on corporate governance and practices in the

company.

oLiaison with the auditors to sign-off the audited financial stat