Receiving Clerk

**Job Number** 24021091

**Job Category** Finance & Accounting

**Location** AC Hotel Cape Town Waterfront, Dockrail Road Foreshore, Cape Town, The Western Cape, South Africa VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

***

Responsible for following established procedures in receiving, storing, distributing and capturing of invoices. Support / Assist in stores and cost control. Perform other duties as and when required.

**Education and Experience**
- Previous knowledge of receiving, purchasing, stores & inventory control in a similar environment
- Data capturing experience.
- Ability to work without supervision.
- Diploma in warehouse management or purchasing management or stock control/stores management would be an advantage.
- Flexible working hours
- Be prepared to perform other duties within the department.
- Team focused and strong team leader.
- Excellent communication skills

**Core Functions and Duties**

Take full responsibility for the day-to-day running of receiving department. Be familiar with cost throughout the Hotel, recommend and implement measures to control cost.
- Report directly to the Finance Manager
- Assist in ensuring that all items are efficiently received in the loading bay and checked against purchase orders as per the policies and procedures of Marriott.
- Ensure all deliveries of products are made via the receiving bay, and that All invoices are stamped and signed as per hotel policy.
- Ensure all items received agree with the invoice, and issue a credit note for incorrect or short deliveries.
- Ensure that all deliveries and delivery personnel are supervised, and No stock is ever left unsecured or unsupervised.
- Ensure stock is moved from receiving cages immediately it arrives, to the relevant store, and ensure NO stock is left in cages after hours.
- Ensure all items received are checked for Weight, Packaging, Packing and Expiry Information, Quality, Price as Negotiated with supplier.
- Ensure the receiving area and equipment are cleaned daily including the scales and the accuracy thereof and secured after hours, report any maintenance needs to the Cost Controller
- Ensure that the correct parcel handling procedure is adhered to, and communication sent immediately the parcel is received. Ensure accurate records of the parcel are kept at all times.
- Ensure all Delivery & Credit notes are logged and followed up for invoices on a daily basis.
- Ensure the chef is informed upon the receipt of perishable food items and ensure that the qualities of the goods are checked by Senior Chef on duty.
- Ensure proper organization of delivery vehicles to avoid congestion in the loading bay.
- Any credit notes must be made out and signed for by the supplier’s delivery representative. The supplier must retain the original copy.
- Perform checks on receiving temperatures of perishable goods, as well as delivery vehicles, and relevant logs kept for audit purposes as per Marriott policies.
- Report any concern immediately to the supplier,
- Ensure ALL perishable and shelf-life goods are date stamped upon delivery.
- In the case of non-inventory stock, the user who ordered the item must be notified and collect the item from the cage and transport it to their own store.
- All invoices must be matched to the relevant order and prices compared.
- Any differences must be investigated immediately against price quotes.
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._

At AC Hotels, we believe attention to detail is the greatest form of generosity we can offer. Whether it’s the artful pour of a drink or the sleek, edited environment, AC Hotels and our family members believe that if we have time to make it, we have time to make it beautiful. Our guests recognize and appreciate the precise design of AC Hotels and the detail-oriented nature of our family members. If you are looking for true hospitality, AC Hotels offers the perfect environment. Family members express a global mindset and passion for detail. They present a natural curiosity to learn and try new things. Whether staying current with trends in art, technology, or design, family members are eager to share with guests and others.

Family members look to delight others and always ask themselves how they can improve the service experience. If this sounds like you, we invite you to explore career opportunities with AC Hotels. In joining AC Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.