Team Administrator

**Job Type**:Full Time

**Job Location**:South Africa

Who We Need - Team Administrator

Decision Inc. is currently looking for a Team Administrator to join the Decision Inc. team. within the Modern Workplace Team. This is a great opportunity with exposure to multiple industries where you can learn the ins and outs of a consulting business. We place a big focus on our people learning new skills and growing themselves and this is an ideal role for growth.

**Who Are We?**

Decision Inc. is a management and technology consulting organisation. The Company’s foundation is built in technology; however, what makes us unique is our understanding of how to unleash the potential locked in our clients’ business and their people. We help companies to run better, grow faster and change what they do.

We represent the following leading global technology brands and are experts in the implementation, support and execution of these technologies: SAP, QlikView, Microsoft, SharePoint and Adaptive Insights.

See more about our exciting fast-paced culture: Careers at Decision Inc.

**What Will You Do as a Team Administrator?**

Resource Planning
- Maintain Resource Plan (Add, and update projects, rates, resources for specific team)
- Ensure utilisation and leave for employees are kept up to date
- Provide Utilisation calculation for reporting
- Assist in planning of available resources

Project Health
- Maintain team specific projects’ high-level statistics
- Create and maintain projects in time management system
- Ensure team captures time sheets for work performed

Client Feedback Surveys
- Send and follow up for projects closed
- Send and follow up bi-annually for long term projects
- Capture results

Client or Project Administration
- Ensure NDA’s are signed
- Ensure signed POs and quotations are received
- Ensure Service Agreements or similar are signed if required
- Arrange all necessary access or equipment for employees on the project
- Maintain clear project communications between PMO team and Business Manager

Invoicing
- Assist with monthly invoicing
- Provide time sheets reports to clients for invoicing
- Keep track of project expenses for invoicing
- Ensure debtors are followed up with

Operations KPIs
- Assist with tracking of committed monthly revenue
- Team utilization

Minutes
- Take minutes in Manco
- Follow up on actions for Manco minutes

Team Travel
- Book flights
- Book Accommodation
- Book Car Hire
- Keep track of travel costs against projects
- At least 1 year of experience in a similar role
Strong problem-solving & attention to detail
- Excellent communication skills with the emphasis on relationship building, understanding business requirements, and management of business expectations
- Strong planning and organisational skills
- Strong administrative skills and attention to detail
- Knowledge of and experience in finance essential
- Ability to work under pressure and be deadline driven
- Eagerness and willingness to learn - a positive attitude is everything

**What’s in it for you?**
- **Exposure to multiple clients** across a various of industry verticals (Retail; Manufacturing; Logistics; Telco’s; Financial Services; Mining; Public Enterprise)
- Access to an organisation with a success driven culture that **rewards** performance
- **
Excellent growth** opportunities - We place a big focus on our people learning new skills and growing themselves with the opportunity to move into other roles and different teams
- **
Learn** the ins and outs of a consulting business
- When joining the company, a clear **Career Development Plan** will be drawn up for you to help you reach the next level in your career