PMO Specialist

**Ability to**:

- make recommendation to process stakeholders on process improvement.
- analyse and identify risk root causes and quantify potential business impact.
- implement solutions to reduce level of exposure and risk.
- interpret policy and explain why work needs to be completed in a particular manner.
- explain how a particular process task needs to be fulfilled.
- engage with key stakeholders and understand their process requirements.
- assign and re-assign work to ensure outputs and the elimination of waste.
- participate in regional initiatives and the different processes involved.
- perform continuous monitoring reviews to make sure that the process aligns to the overall system.

**Job functions**:
Report into PMO Manager.

To ensure the governance and delivery of relevant Global IM and BU projects within the agreed schedule, budget and quality parameters.

Provide regular progress updates according to the Global PMO standards.

Work collaboratively with site based leadership, IM Delivery specialists and project stakeholders to ensure effective communication and engagement through the planning and execution stages of the project.

Implement Project Level assurance activities.

Oversee project scheduling and cost controlling.

Manage project issues and escalate critical issues to the HOD’s in a timely and appropriate manner.

Ensure availability of all the relevant enabling technologies for region-based project delivery.

Ensure the delivered solution complies with all AA Global Standards but specifically the IM enterprise architectures and design across the multiple function areas.

Monitor that the relevant safety training is completed for all vendors and project managers brought on board to deliver IM projects.

Establish 5 year IT Portfolio plans for all Business Units (Global IM (incl. ICS), Platinum, Kumba, Thermal Coal, Met Coal, IOB, NNP, Copper).

Manage Reallocation of funding within each Portfolio.

Manage, track and report on cash flow forecasts for all portfolios.

Track and report on governance compliance to IM Prince2 Methodology.

Conduct Project Health Checks to ensure consistence in project delivery and assist PM’s with issues.

Ensure that project benefits are captured and tracked post project delivery.

Manage engagement with BU Capital teams to ensure smooth funding approval processes.

Directly oversee Divestments and Acquisitions.

Conduct Project Audits to ensure projects are compliant.

Refine and continuously improve the PMO Methodology.

Manage the accrual process.

Training of users on Prince2 Methodology.

Distribute Portfolio reports to HOD’s.

Assist with recruitment of Project Resources (contractors).

Provide regular financial progress updates according to the Global PMO standards.

Work collaboratively with site-based leadership, IM Delivery specialists and project stakeholders to ensure effective communication of the financial health of the project.

Implement Project Level financial controls.

Manage financial escalations from PM’s in conjunction with Finance Team.

**Role-specific knowledge**:

- the specific IM field, controls and risk mitigation
- the IM Region systems
- Business Unit plans and initiatives

**Safety Knowledge**: Provides a consistent outstanding role model in relation to safety practices with a deep understanding of the importance of safety

An undergraduate qualification (Bachelor’s degree or equivalent) in the relevant IM Discipline.

**Desirable**: It would be advantageous to have a postgraduate qualification in the relevant IM discipline OR a proven track record of extensive practical experience in a role and context of similar complexity

Prince2 Practitioner Certification.

Between 3 - 5 Years