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Contracts Administrative Manager

2 weeks ago

Thabazimbi, South Africa GIBB Full time

GIBB’s multi-award-winning Integrated Infrastructure (WIIG) Sector provides the roots for communities using innovative and sustainable engineering design, urban planning, and advisory services. Here you will find an environment conducive to helping you make the most of your abilities and skills.

This Sector is looking for another talented professional to complement their team, in the form of a **Contracts Administrative Manager**.
- The below listed responsibilities and requirements are assessed during the interview stages and will further be confirmed with the relevant professional references that you currently are or have reported to in your previously two positions._

**Core Purpose**

The Contracts Administrative Manager is responsible for monitoring, managing, analysing, reporting and making recommendations on contractual, commercial, administrative and programme aspects of the Construction Works.

**Key Performance Areas**
- Assist in the compilation of construction-related contractual correspondence, and draft responses to all such incoming correspondence, in co-operation with the responsible SM(s).
- Responsible for coordinating and compiling daily, weekly, monthly reports for progress, finance, construction progress, disputes, and claims.
- Responsible for coordination and submission of construction records to the Engineering Team for compilation of As-Built records.
- Maintain registers and ensure timely responses to all correspondence, claims, and queries from the Contractor.
- Arrange for all site meetings and subordinate meetings including agendas, invitations, access to meetings, venues and production and distribution of minutes.
- Evaluate project events, variation notices and any other claims for entitlement and recommend appropriate action.
- Responsible manager for all Construction matters of the Construction Management team, including providing assistance to DRB (Dispute Review Board) process.
- Evaluate reports on progress vs programme with respect to Construction Works and make recommendations.
- Monitor, analyse, report and make recommendations on milestone achievement and payment certification with respect to current contractual issues relating to Construction Works
- Integrate the efforts of the Contracts Management team with those of the Construction Assurance team, communicate contractual priorities and address CAM (Contract Administrative Management) contractual requirements.
- Co-ordinate the efforts of the Contracts Management team with those of the other relevant PST (Project Support Teams), including programming, variations, land, utilities etc. and communicate information requirements of Contracts Management purposes.
- Interface personally with SM’s (i.e. Chief Resident Engineers and Resident Engineers) on contractual issues and assist them in leading and directing the Section Contracts and Programme Engineers, including liaison on site admin structures and plans necessary for the commercial function.
- Coordinate with the Section Mangers in compiling the monthly development programme progress reports, check that their reporting is aligned across all Sections and that it covers contractual aspects.
- Responsible manager to collate, reconcile, co-ordinate and access from site construction records the specific information as required for Contract Management purposes, through Section Contracts and Programme Engineers (or their Section Managers). Regularly review and align record-keeping on site for Contracts Management purposes.
- Identify construction-related contractual risk and recommend appropriate action.
- Manage construction-related risks and bring them in line with the broader PST risk management process.
- Develop and maintain a construction-related risk register.
- Compile ad hoc reports as required for approval by the Head of Contracts Management (i.e., FIDIC Engineer)
- Relay issues of concern to the Head of Contracts Management.
- Grow and develop site-based commercial staff, identify CPD (Continuing Professional Development) opportunities for them and self.

**Job Requirements**

Qualifications:

- BSc/BEng, or B-Tech Degree in Civil Engineering or Quantity Surveying.
- Professional registration with ECSA as a PrEng or PrTech or registration with SACPQSP would be advantageous

**Experience**:

- A minimum of 10 years’ experience on major civil construction projects, 5 of which have been spent as a Quantity Surveyor or Contracts Engineer and/or Programming Engineer
- Working knowledge of construction law.
- Ideally experienced in one or a combination of the following: construction of weirs, pipelines, roads, buildings and structures, and or heavy foundations and civil construction.

**Person Requirements**

Core competencies:

- Possession of good computer and data base skills.
- Leadership skills with previous experience of multi-discipline and multi-cultural environments.
- Excellent communication skills.
- Risk management skills.
- Deadline driven.